Litigation Docket Specialist

Overview

Mc Guire Woods  is seeking a Docket Specialist to join our Docketing Risk Management Department. This role supports docketing requests from over 20 offices, providing comprehensive litigation docketing services and ensuring adherence to best practices. Key responsibilities include advising legal teams on court rules, reviewing critical dates for compliance, and handling risk management tasks. The ideal candidate will have strong communication skills and be able to collaborate directly with attorneys and court personnel.

Mc Guire Woods , one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, Mc Guire Woods  offers most employees a hybrid remote option allowing flexibility and work‑life balance.

• Provide direction on Federal, State, and local rules of procedure and practice.
• Collaborate with the docketing team to perform various responsibilities, including legal research and responding to procedural inquiries using internal tools, PACER, Practical Guidance, and online resources.
• Stay informed on procedural best practices by attending monthly team meetings, following case trends, and rule changes.
• Collaborate with application support specialist to maintain and monitor updates of court rules and procedures.
• Monitor all court filings and extract sensitive critical dates and modifies dates with extra text when necessary to supplement Court Alert automated Rule‑Set information.
• Record key documents and deadlines in the Court Alert Docketing and Case Management System, calculating procedural due dates according to applicable laws.
• Request Intake Forms and open new cases in Court Alert.
• Communicate with attorneys, paralegals, and support staff, providing timely responses to inquiries about calendared events, court procedures, pleadings, and any updates to compliance dates in the docketing system.

• 3‑5 years of experience in a litigation docket department.
• Strong proficiency with Court Alert or similar rules‑based docket management software.
• Skilled in interpreting and managing deadline‑related information.
• Excellent communication skills, with the ability to effectively collaborate with attorneys, staff, and colleagues on all docketing matters.
• Assist with researching docket issues, responding to inquiries, and supporting special projects, including peer training, as assigned by the National Docket Manager.
• Demonstrates professionalism, delivers high‑quality service, and maintains a positive, solution‑oriented attitude across all interactions within the firm.

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