IT Purchasing Specialist

Overview

Contract Administrator IV – IT Purchasing Specialist. Working under the Director of Contracts, this position provides planning, strategic recommendations, administration, and reporting for IT purchasing needs in support of the client’s Bond Program.

This role reports to the Director of Contracts.

• Hybrid work location – No
• In office, 5 days a week – Yes

• Full-time regular employment, 40 hours per week

• Plan for a variety of IT-related purchasing needs of the Bond Program.
• Coordinate and communicate effectively with all stakeholders.
• Provide strategic recommendations for IT purchasing solutions and best practices.
• Ensure compliance with all applicable legal requirements and client policies/procedures.
• Administer the entire procurement process from preparing appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
• Support project management staff through the process of soliciting quotes, conducting contract compliance reviews, achieving required approvals, and issuing purchase orders.
• Monitor IT purchasing contracts, purchase orders, solicitations, and reporting on status.
• Utilize the District’s ERP (SAP), Bond Program’s PMIS (Proliance, soon to be Trimble Unity Construct), and other internal databases.
• Coordinate with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other public agencies to maximize client use of external contracts beneficial for IT purchasing needs.
• Perform any other tasks as needed under the direction of the Director of Contracts.

• Minimum of 7 years of relevant experience
• Bachelor’s Degree (4 additional years of experience can be substituted)
• Experience with procurement subject to California Public Contract Codes
• Familiarity with software licensing models (SaaS, subscription, perpetual)
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communications skills, both written and verbal
• Ability to work in a fast-paced environment

• Experience with electronic bidding platforms, specifically Planet Bids
• Certificate related to Public Purchasing or Contract Management
• Knowledge of California Higher Education Codes
• Knowledge of California Community College Codes
• Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday, etc.) at an agency of similar scale in public works

This role is salaried/exempt with a base annual salary range of $ - $ and commensurate with skill, education, experience, and work location. This role is bonus eligible after 6 months of employment.

Enterris offers a competitive and comprehensive benefits package to all full-time regular employees, including:

• PPO and HMO Medical plans, including a 100% employer-paid base plan and Health Savings Accounts
• Dental PPO
• Vision PPO
• Short Term Disability (100% employer-paid)
• Long Term Disability (100% employer-paid)
• Basic Life / AD&D Insurance (100% employer-paid)
• Critical Illness insurance
• Accident Insurance
• Voluntary Life Insurance
• 401(k) Retirement Plan with Employer Matching up to 6%
• Generous Paid Time Off
• Paid Holidays
• Employee Assistance Programs (100% employer-paid)
• Perks & Discounts
• Work-life Balance
• Professional Development Opportunities
• Company events and great culture

This job operates in a professional environment and uses standard equipment such as computers and phones.

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.

Please no solicitation of any kind from staffing agencies or recruiting firms.

Enterris Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.