HR Data & Compliance Specialist

Overview

Location:

Remote

Compensation: $75,000–$85,000 annually plus annual bonus

About The Role

The HR Data & Compliance Specialist owns the day-to-day execution of employment, benefits, and data compliance activities. This role is highly detail-oriented and operational, focused on maintaining accurate employee data, supporting audits and filings, administering benefits and leave processes, and ensuring HR systems (primarily ADP) are complete, accurate, and audit-ready.

This position is ideal for someone who enjoys working with data, spreadsheets, systems, and processes, and who prefers structured, behind-the-scenes work over traditional employee-facing HR responsibilities.

This is a remote, individual contributor role that partners closely with HR leadership, payroll, benefits vendors, and external partners.

• HR Systems & Data Management (ADP-Focused)
  • Own accuracy and maintenance of employee data in ADP, including:
    New hires, terminations, job changes, compensation updates;
    Leave status changes and benefits eligibility tracking
  • Partner with Payroll to ensure employee data aligns with payroll processing and reporting
  • Perform regular data audits and reconciliations to ensure system accuracy
  • Build, maintain, and analyze spreadsheets and reports related to headcount, benefits, compliance, and audits
  • Serve as a power user for ADP, troubleshooting data issues and coordinating with ADP support as needed
• Benefits & Retirement Plan Administration
  • Administer day-to-day benefits operations, including eligibility tracking, open enrollment support, life event processing, data feeds and reconciliations with benefits providers
  • Coordinate with benefits brokers and retirement plan administrators
  • Support 401(k) and benefits audits by preparing, reviewing, and validating required data
  • Ensure benefits documentation and records are complete, accurate, and audit-ready
• Compliance, Audits & Reporting
  • Manage execution of required compliance activities and filings, including 401(k) audits and annual reporting, benefits and employment compliance reporting, and data requests related to ACA, ERISA, COBRA, and similar requirements (as applicable)
  • Maintain compliance calendars and track deadlines
  • Prepare documentation, respond to auditor requests, and follow up on open items
  • Double-check information for accuracy prior to submission and flag discrepancies
• Leave & FMLA Administration (Backup Support)
  • Serve as backup support for leave administration, including FMLA, CFRA, and applicable state leave programs, tracking leave usage and eligibility, and coordinating documentation and system updates
  • Ensure leave data is accurately reflected in ADP and benefits systems
  • Maintain leave records and documentation in compliance with retention requirements
• Policy Administration & Documentation
  • Maintain and update HR and compliance policies based on regulatory changes, approved company updates, formatting, clarity, and consistency improvements
  • Coordinate policy updates with HR leadership for review and approval
  • Track acknowledgments and maintain policy version control
  • Support compliance training tracking and documentation (e.g., required acknowledgments)
• Process Improvement & Operational Support
  • Identify opportunities to improve data accuracy, reporting efficiency, and compliance processes
  • Create and maintain documentation for HR operational processes
  • Support ad hoc compliance and data requests from HR leadership
  • Ensure HR records and documentation are consistently audit-ready

Required

• 3–6 years of experience in HR operations, compliance, or HR systems administration
• Strong experience working in ADP (Workforce Now or similar)
• Experience administering benefits and working with payroll and external vendors
• High level of comfort working with spreadsheets, data reconciliation, and reporting
• Exceptional attention to detail and follow-through
• Ability to manage deadlines and handle confidential information appropriately
• Comfortable working independently in a remote environment

Preferred Qualifications

• Experience supporting audits (401k, benefits, or employment compliance)
• Familiarity with leave administration (FMLA, CFRA, state programs)
• Experience in a…