HR Generalist

Job Description

HR Generalist New Horizons, Serving Individuals with Special Needs — Los Angeles, CA, US

Are you passionate about making a meaningful impact in the lives of individuals with special needs? Do you thrive in a fast-paced, people-centered environment where collaboration and purpose drive every day?

We’re seeking a dedicated HR Generalist to join our passionate, mission-driven team. In this vital role, you’ll partner with staff, supervisors, and external partners to manage core HR functions—including payroll and timekeeping processing, benefits, training, and employee support—while ensuring compliance and maintaining accurate, up-to-date records. If you re a proactive, relationship-focused professional who values teamwork and meaningful work, we want to hear from you!

Pay Rate: $30.00-$32.00

• HR Operations:
• Tracks performance evaluations and other required time-sensitive employee credentials. Monitors due dates and sends monthly or annual reminders.
• Maintains and updates employee documents in Workable (ATS), including nursing licenses, annual physicals, vaccine shots, and proof of employment (work permit and proof of permanent residence).
• Maintains personnel-related data in paper and electronic files; ensures all employment requirements are met.
• Interfaces with NH employees and the current PEO for system issues (Employee Portal, iSolve, Novatime, Synerion).
• Conducts initial investigations on occupational injuries and prepares reports for the ADHR s review as needed.
• Manages VOE, EDD, and employee inquiries including benefits.
• Serves as back-up to the ADHR in processing LOAs as needed.
• Coordinates all new hires and staff changes to ensure proper entry into the HRIS before processing the next payroll.
• Coordinates final checks, conducts exit interviews, and retrieves agency property (keys, badge, phone, laptop, etc.).
• Reviews and confirms separating employees with the ADHR or SDHR prior to final check submission to Payroll.
• Back-up to the ADHR for reporting employee vehicle accidents and related investigations as needed.
• Oversees agency key management and distribution as approved by the ADHR or SDHR.
• Provides direction to the office clerk for clerical duties and other administrative functions within skill scope.
• Redirects HR-related calls or distributes correspondence to appropriate team members.
• Arranges special events (e.g., employee recognition, morale-boosting activities) approved by the SDHR.
• Creates and maintains an annual calendar of HR activities, including events and compliance dates.
• Participates in and records HR-related committee meetings as requested.
• Keeps the SDHR informed of significant matters related to internal controls, compliance, and ethics as needed.
• Maintains confidentiality and security of all employee files and confidential HR information.
• Under the supervision of the ADHR, coordinates long-term storage and/or destruction of records per policy; ensures HIPAA compliance for HR information, contracts, and records.
• Back-up to the HR team as needed.

Benefits and Retirement Plan

• Assist with benefit enrollments.
• Collaborate with the PEO before, during, and after Open Enrollment for a smooth transition.
• Coordinate with payroll to ensure employer benefit contributions and 401(k) match are per agency policy.
• Serve as liaison between NH employees and the PEO for benefits-related matters.
• Coordinate benefit deductions with SDHR during approved leaves to continue benefits.
• Work with PEO or providers to resolve benefit issues.
• Provide reports and analyses as directed by the ADHR, SDHR and/or COO.