HR Data & Compliance Specialist

Overview

Location: Remote

Compensation: $75,000– $85,000 annually plus annual bonus

About The Role

The HR Data & Compliance Specialist owns the day-to-day execution of employment, benefits, and data compliance activities. This role is highly detail-oriented and operational, focused on maintaining accurate employee data, supporting audits and filings, administering benefits and leave processes, and ensuring HR systems (primarily ADP) are complete, accurate, and audit-ready. This position is ideal for someone who enjoys working with data, spreadsheets, systems, and processes, and who prefers structured, behind-the-scenes work over traditional employee-facing HR responsibilities.

This is a remote, individual contributor role that partners closely with HR leadership, payroll, benefits vendors, and external partners.

• HR Systems & Data Management (ADP-Focused)
  • Own accuracy and maintenance of employee data in ADP, including:
    New hires, terminations, job changes, compensation updates;
    Leave status changes and benefits eligibility tracking
  • Partner with Payroll to ensure employee data aligns with payroll processing and reporting
  • Perform regular data audits and reconciliations to ensure system accuracy
  • Build, maintain, and analyze spreadsheets and reports related to headcount, benefits, compliance, and audits
  • Serve as a power user for ADP, troubleshooting data issues and coordinating with ADP support as needed
• Benefits & Retirement Plan Administration
  • Administer day-to-day benefits operations, including eligibility tracking, open enrollment support, life event processing, and data feeds/reconciliations with benefits providers
  • Coordinate with benefits brokers and retirement plan administrators
  • Support 401(k) and benefits audits by preparing, reviewing, and validating required data
  • Ensure benefits documentation and records are complete, accurate, and audit-ready
• Compliance, Audits & Reporting
  • Manage execution of required compliance activities and filings (401(k) audits and annual reporting; benefits and employment compliance reporting; data requests related to ACA, ERISA, COBRA, and similar requirements as applicable)
  • Maintain compliance calendars and track deadlines
  • Prepare documentation, respond to auditor requests, and follow up on open items
  • Double-check information for accuracy prior to submission and flag discrepancies
• Leave & FMLA Administration (Backup Support)
  • Serve as backup support for leave administration (FMLA, CFRA, and applicable state leave programs)
  • Track leave usage and eligibility; coordinate documentation and system updates
  • Ensure leave data is accurately reflected in ADP and benefits systems; maintain leave records and documentation in compliance with retention requirements
• Policy Administration & Documentation
  • Maintain and update HR and compliance policies based on regulatory changes, approved company updates, and formatting/clarity improvements
  • Coordinate policy updates with HR leadership for review and approval
  • Track acknowledgments and maintain policy version control
  • Support compliance training tracking and documentation (e.g., required acknowledgments)
• Process Improvement & Operational Support
  • Identify opportunities to improve data accuracy, reporting efficiency, and compliance processes
  • Create and maintain documentation for HR operational processes
  • Support ad hoc compliance and data requests from HR leadership
  • Ensure HR records and documentation are consistently audit-ready

Required

• 3–6 years of experience in HR operations, compliance, or HR systems administration
• Strong experience working in ADP (Workforce Now or similar)
• Experience administering benefits and working with payroll and external vendors
• High level of comfort working with spreadsheets, data reconciliation, and reporting
• Exceptional attention to detail and follow-through
• Ability to manage deadlines and handle confidential information appropriately
• Comfortable working independently in a remote environment

Preferred Qualifications

• Experience supporting audits (401k, benefits, or employment compliance)
• Familiarity with leave administration (FMLA, CFRA, state programs)
• Experience in a multi-state or growing organization
• Backgrou…