Academic Human Resources Analyst

Overview

The Division of Undergraduate Education serves as the campus-wide advocate for undergraduate education, providing leadership to achieve the highest quality of teaching and learning; it also promotes academic success for UCLA’s diverse undergraduate population, ensuring options for all students to engage in a challenging array of educational opportunities, from foundational general education courses to advanced research and honors projects.

UCLA’s Learning and Academic Enrichment Programs (LAEP) is seeking a highly skilled and collaborative HR Generalist / Academic Personnel Analyst to support a dynamic, high-volume academic environment. This role is ideal for an HR professional who thrives at the intersection of human resources, academic personnel administration, payroll, and employee relations, and who enjoys being a trusted advisor to leadership, managers, and employees.

In this role, you will manage the full employee lifecycle for staff, academic appointees, graduate students, and student workers—ensuring compliance with University policy, collective bargaining agreements, and state and federal regulations. You will play a critical role in onboarding and off-boarding, academic appointments, payroll processing, benefits guidance, and labor relations, while providing data-driven insights to campus partners such as Financial Aid and the Career Center.

You’ll also serve as a key academic personnel liaison, overseeing appointments, merits, promotions, reappointments, and leaves for Unit 18 lecturers and academic administrators across multiple departments. Using systems such as UCPath, UC Recruit, OPUS, Interfolio, TRS, and CDW, you’ll ensure accuracy, timeliness, and policy alignment across all HR and academic personnel actions.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common.

• Experience using the UCPath (People Soft), Payroll Time Reporting (TRS) systems, and other online systems (JDXpert,iCIMS, Jasmine, GoGrad, CDW, Document Direct). (Required)
• Functional knowledge of word processing, spreadsheet, and database software (i.e. Word, Excel, and Access). (Required)
• Demonstrated proficiency performing standard payroll operations including auditing, timekeeping documents, computing and preparing payroll and reconciling payroll ledgers. (Required)
• Working knowledge of University Work-Study Programs including policies and procedures and ability to recruit, hire, train, supervise and evaluate student staff. (Preferred)
• Skill in analyzing problems and the ability to formulate effective solutions. (Required)
• Working knowledge of the Fair Labor Standards Act (FLSA) and the differences in reporting time between exempt and non-exempt employees. (Required)
• Ability to analyze a complex set of data and make recommendations based on this analysis. (Required)
• Working knowledge of OPUS and Interfolio. (Preferred)
• Ability to attend to detail and ensure accuracy of work under shifting workloads and frequent interruptions. (Required)
• Skill in interpreting, explaining, and applying complex academic personnel policies and procedures. (Required)
• Ability to maintain cooperative working relationships with other staff and faculty administrators at all levels, from units to campus AAPO. (Required)

• Bachelor's Degree in related area or equivalent experience / training. (Required)

• Background Check:
  Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• CANRA:
  The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

8:00am - 5:00pm

99-Policy Covered

Complete Position Description

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