Medical Staff Services Coordinator

Summary:

Under the guidance of the Director, the Medical Staff Coordinator participates in all functions to ensure compliance with Medical Staff Bylaws, Rules & Regulations, policies and procedures, State and Federal requirements and accreditation standards.

• Meeting Management:
  Attends and facilitates assigned meetings of the Medical Staff including standing, ad-hoc and special meetings; ensures departments/committees meet their meeting frequency as outlined in Medical Staff documents; prepares agenda packets five (5) business days prior to the scheduled meeting; sends meeting notices seven (7) days prior to the scheduled meeting; sends reminders twenty-four (24) hours prior to the scheduled meeting;
  
  transcribes meeting minutes within three (3) days but no later than ten (10) business days; prepares summary reports to the Medical Executive Committee within 24-48 hours; documents meeting attendance in the credentialing database within five (5) business days; initiates and completes follow-ups within ten (10) business days; provides clerical assistance to department and medical staff leadership.
• Credentialing and Privileging:
  Engages in credentialing functions for medical staff and allied health professionals, including appointment, reappointment, privileging, ongoing professional practice evaluations, proctoring and provisional evaluations; processes initial appointments within 60 days of receipt of a completed application; ensures all primary source verifications are completed with no missing elements (licensure, certificates, insurance); follows up on pending verifications at a minimum every ten (10) days;
  
  confirms applicants meet minimum qualifications for privileges before presenting a completed file to the department chair or vice-chair; initiates reappointment applications six (6) months prior to expiration; sends delinquent reappointment notices every 30 days and a final notice 60 days prior to expiration; reviews completed applications and reappointment files with department chair or designee no later than three (3) business days before Interdisciplinary Practice and/or Credentials Committee meetings;
  
  prepares credentials files for review by the committee chair at least two (2) business days before the meeting; updates credentialing database to reflect post-board approval actions within seven (7) business days; maintains assigned expirables (licensure, insurance, DEA, and annual health requirements) for all medical staff and allied health professionals as assigned; enters new medical staff and allied health professionals into the electronic health records documentation and coordinates onboarding as assigned.

• Adheres to dress code; appearance is neat and clean
• Completes educational requirements in a timely manner
• Maintains regulatory requirements, including federal, state, local regulations and accrediting organization standards
• Wears identification during duty and ensures it is visible
• Maintains patient confidentiality at all times
• Understands and can state the mission, vision and values of the facility
• Complies with the Medical Center's policies and procedures, including timekeeping, attendance, Standards of Behavior and Code of Conduct
• Maintains required licensure, certifications, educational and in-service requirements
• Displays positive attitude and willingness to adapt to new ideas
• Demonstrates awareness of customers (internal and external) and supports the company's goals in a positive manner

Minimum Education

• High School Diploma or equivalent or job related experience

Preferred Education

• Associate/Technical Degree
• Bachelor's Degree preferred

Minimum Work Experience and Qualifications

• Ability to communicate effectively verbally and in writing
• Must be able to work in a union environment
• Working computer knowledge including proficiency on word processing programs and medical staff database

Preferred Work Experience and Qualifications

• Proven experience and proficiency in health care education and medical staff services preferred

Required Licensure, Certification, Registration or Designation

• Current Los Angeles County Fire Card required (within 30 days of employment)
• Assault Response Competency (ARC) required (within 30 days of hire)
• Certified Professional in Medical Staff Services Management (CPMSM) or Certified Provider Credentialing Specialist (CPCS) by NAMSS required (within one year of hire)

Shift: Day

Hours:

8:00am - 4:30pm

Shift

Hours:

8 Hours

Weekly

Hours:

40

Type:
Full-Time

FTE: 1.0