Surgery Supply Coordinator

Overview

CHA Hollywood Presbyterian (CHA HPMC) is a nationally recognized acute care facility that has been caring for the Hollywood community and Los Angeles Areas since 1924. CHA HPMC is part of CHA Global Network and CHA Health System (CHS). CHS operates 81 hospitals and specialty clinics, 30 research and 31 bio/pharmaceutical/healthcare companies with 14,000 employees in seven countries. Our new facility is seeking top talents.

The best women’s hospital in Los Angeles is looking for current RN candidates to staff Operating Room, Emergency Department, Labor & Delivery and Mother-Baby care units to be housed in our expanding new patient tower facility scheduled to open next year. Join a dedicated and caring team right in the heart of Hollywood.

Position Summary

• Responsible for the efficient management of all supplies and equipment within the Operating Room suite, ensuring availability and cost-effectiveness.
• Collaborates closely with surgical staff, materials management, and vendors to maintain optimal inventory levels and support seamless surgical procedures.

Key Responsibilities

• Inventory Management:
• Establish and maintain an organized system for storing and tracking all surgical supplies, instruments, and equipment.
• Conduct regular inventory counts and audits to ensure accuracy and identify discrepancies.
• Monitor PAR levels and adjust as needed based on surgical volume and demand.
• Manage expiration dates and facilitate timely removal of expired items.
• Implement and maintain a first-in, first-out (FIFO) system.
• Supply Procurement:
• Generate purchase requisitions for supplies based on inventory levels and anticipated needs.
• Collaborate with Materials Management on vendor selection, pricing, and order placement.
• Expedite urgent supply orders as needed to prevent delays in surgical procedures.
• Receive and verify incoming supply shipments against purchase orders, resolving any discrepancies.
• Equipment Management:
• Track the location and status of all OR equipment.
• Coordinate routine maintenance and repairs of equipment with appropriate departments or vendors.
• Ensure availability of necessary equipment for scheduled surgical cases.
• Assist in the evaluation of new equipment and supplies.
• Communication and
  
  Collaboration:
  
  
• Serve as the primary point of contact for OR staff regarding supply and equipment inquiries.
• Communicate effectively with surgeons, nurses, anesthesia personnel, and other OR team members.
• Liaise with Materials Management, Purchasing, and vendors to resolve supply-related issues.
• Participate in OR staff meetings to provide updates on supply status and address concerns.
• Cost Control and Efficiency:
• Identify opportunities for cost savings through efficient supply utilization and inventory management.
• Track supply usage and identify trends.
• Assist in the implementation of standardized supply lists and preference cards.
• Maintain a clean and organized supply storage area.
• Other Duties:
• Assist with the orientation and training of new staff on supply management procedures.
• Maintain knowledge of current hospital policies and procedures related to supply chain management.
• Participate in quality improvement initiatives related to supply management in the OR.
• Other duties as assigned

Job Qualifications

Minimum Education:

• High School or equivalent

Preferred Education

• Associate s or Bachelor s degree in a related field is preferred
• Knowledge of medical terminology and surgical procedure names

Minimum Work Experience And Qualifications

• Minimum one year recent experience as a buyer for medical supplies.
• Previous experience in healthcare supply chain, preferably in an operating room setting.
• Ability to work in a stressful environment with time restrictions in ordering specialty items.
• Ability to prioritize work in meeting deadlines for data usage and reports.
• Ability to manage supply budget within Perioperative Services department.
• Ability to manage complex computer programs in ordering supplies.
• Ability to communicate effectively verbally and in writing.
• Must be able to work in a union environment.

Preferred Work Experience And Qualifications

• 2 years of experience in surgical services environment and workflow.

Required Licensure, Certification, Registration Or Designation

• American Heart Association BLS Card
• Current Los Angeles County Fire Card (or must be obtained within 30 days of hire)
• Assault Response Competency (ARC) required (within 30 days of hire)

Shift: Days

Hours:

8

Shift

Hours:

6:00am-2:30pm

Weekly

Hours:

40

Type:
Full-Time

FTE: 1.0