Medical Receptionist

Overview

We are looking for a Medical Receptionist for West Coast Fertility Center.

The position is MON-FRI 8 am to 4 pm in Downtown LA, we offer health, vision, and dental insurance to full-time employees.

Looking for a medical receptionist to grow our team. West Coast Fertility Center is a modern fertility center specializing in IVF. We prefer someone with a passion for women's health who would like to grow with our practice. We will train the right candidate to take on increasing levels of responsibility in both front and back-office roles.

This position functions as an interface with patients, physicians, staff and is responsible for handles all incoming calls screening, transferring, and answering appropriately, timely, and efficiently. Takes accurate and appropriate messages. Greets patients/visitors, check patients in and out, distributes mail, faxes, etc. Assists practice with various duties as needed. In addition, this position involves collection and dissemination of information to the medical record and information system.

• Promptly answers incoming calls, screening and routing appropriately. Takes detailed, accurate, legible messages and accurately documenting distributing and/or tasking messages accordingly.
• Responsible for maintaining knowledge of computer scheduling functions, using proper registration protocols with all new patients, editing existing patient data, and utilizing proper visit types. Maintain knowledge of all providers’ schedules and restrictions. Inputs registration demographic and insurance information into computer.
• Greets patients and visitors to the medical office and obtains all required information to register patient. Ensures/assists patient in completing all forms and routes those forms to the appropriate personnel or department. Reviews current registration information with patient updating information as required.
• Reviews provider schedules in advance to ensure pre-registration of new patients.
• Schedules patient visits per established Standard Work. Confirms appointments, cancels appointments, reschedules appointments and notifies clinical staff of appointment changes per Standard Work. Discusses scheduling conflicts or problems with supervisors or clinical staff. Provides schedule updates during the day.
• Checks patient out at the end of visit as per office procedures. Arrives, cancels and no shows appointments.
• Informs clinical personnel when patient has arrived; routes patient to appropriate clinical area.
• Responsible for collecting payments from patients, post-payment in the EMR system.
• Assist with calculations of patient financial responsibility per established policies and procedures for cash patients. Collects required co-payments, payments (cash, check, credit card), issues receipts and records MRN, makes change, etc., per standard of work. Ensures that billing information and collections are routed to appropriate personnel/department. May collect past due balance when appropriate.
• Responsible for informing patients regarding practice protocols and confirming patient appointments as needed.
• Open or close office as shift requires, ensuring that all doors are secured, equipment turned on/off and communicates problems to supervisor in a timely manner. Oversees the front area for cleanliness, safety and continuous awareness of visitors, alerting supervisor of any issues.
• Performs general clerical duties including faxing, copying, filing, distribution of memos and daily schedules etc. as needed and maintains needed supplies to conduct daily work.
• Responsible for maintaining knowledge of providers, facility locations, facility personnel, etc.

• Basic computer skills in a Windows operating environment including Microsoft Word, and an e-mail system.
• Knowledge of grammar, spelling and medical terminology.
• General knowledge of healthcare insurance and terminology.
• Requires good written and verbal communications skills to communicate effectively with individuals at all levels of the organization.
• Excellent telephone etiquette.
• Ability to sort and file by alphabet or terminal digit.
• Ability to handle cash transactions and balance cash drawers.
• Must be able to work in a fast-paced department and handle multiple tasks, work with interruptions, and deal effectively with confidential information.
• Must have excellent public relations and customer service skills.
• Must be able to work under general supervision.
• Must have a professional and mature demeanor.
• Exhibit courtesy/respect for co-workers and willing to help co-workers when needed.
• Excellent organizational abilities.
• Bilingual (English/Spanish) communication skills would be a plus

Experience: Customer relations experience.

Education: Medical Assistant, Billing, or Front Office Management certification from an accredited vocational school.

• Experience as a receptionist in the healthcare industry or as a Medical Assistant.
• Experience in handling and…