Permit Coordinator

Long term full time hybrid role on-site two days a week

The Agency Coordinator Senior Specialist (ACSS) position acquires excavation/encroachment permits and traffic control permits for work performed in the Public Right of Way under our franchise agreement. The ACSS also acquires excavation/encroachment permits and traffic control permits for work performed in the Caltrans right-of-way. The role involves permit acquisition support and reports to the Northern Division in the Construction Permit Organization (CPO).

Key responsibilities include:

• Reviewing complex project plans and construction drawings with planners to identify the permits required to support the construction of our facilities.
• Determining the appropriate internal resources to be utilized to obtain permits.
• Communicating with various governmental agencies and other external organizations to obtain favorable permit conditions for the installation of our facilities
• Developing and maintaining relationships with permitting staff of various governmental agencies to ensure accurate application submittals and timely approval of permit requests.
• Ensuring permit applications are properly identified and prepared for submittal to permitting agencies, submitting permit applications, and obtaining approved permits from the responsible permitting agencies
• Acting as a single point of contact for internally and externally generated questions related to permit applications, providing approved permits to appropriate project managers or construction personnel prior to the start of construction
• Tracking the status of permit applications; reporting the status of permit applications to all internal stakeholders; mentoring entry-level permit & contract specialists.
• Addressing unfavorable or unacceptable permit conditions and escalating as necessary
• supporting and monitoring new business processes to meet project demands, and maintaining work practices consistent with our standards
• Performing other responsibilities and duties as assigned.

• Three or more years of experience in permitting planning, engineering, construction, inspection, utility Design, and/or project management support.
• Experience acquiring encroachment, excavation and/or traffic control permits.
• Proficient at interfacing with governmental agencies to acquire necessary construction permits.
• Working within construction timelines and with various construction personnel and clients.
• Reporting on project status to internal and external stakeholders.
• Acting as the point of contact for internal and external generated questions related to permit applications.
• Proficient with Microsoft Word, Excel, and Access.