Accounts Payable Specialist

Accounts Payable Specialist

W2 Contract to Hire

Onsite, Downtown LA

$30/hr + Benefits

POSITION SUMMARY

The Accounts Payable (AP) Specialist plays a key role in ensuring the smooth, timely, and accurate processing of invoices across the organization. This position is responsible for monitoring invoice flow through the system, prioritizing approvals, and resolving discrepancies through thoughtful analysis, reporting, and collaboration with both internal stakeholders and external vendors. The ideal candidate is detail-oriented, proactive, and comfortable serving as a trusted point of contact for AP-related inquiries.

ESSENTIAL FUNCTIONS

Regulatory & Financial Reporting (70%)

• Manage full-cycle accounts payable activities, including processing and consolidating weekly AP transactions and completing Tran Man entries for funding and general ledger purposes in a timely manner.
• Ensure compliance with all applicable regulations and internal policies, including annual vendor 1099 preparation and submission to the IRS, new vendor OFAC checks, and related reporting-while minimizing post-filing corrections.
• Partner closely with the Senior Accountant and Accounting Manager to ensure all necessary expenses are accurately accrued at month-end.
• Prepare and submit timely and accurate state sales and use tax filings.
• Record and maintain prepaid assets in Prologue.

Policies & Procedures (20%)

• Support Accounting Management in monitoring bank and corporate credit card (CCC) expenses under the Bank Business Expense Policy, including reviewing spending for potential cost-reduction opportunities.
• Maintain and update AP procedures and forms to ensure efficiency, accuracy, and compliance.

Projects & Training (10%)

• Cross-train and support backup staff, particularly in annual filings such as 1099, 945, 1042, and sales tax reporting.

OTHER RESPONSIBILITIES

• Maintain a working knowledge of and comply with all applicable Bank policies, procedures, and governing laws and regulations.
• Perform all assigned duties in accordance with the Bank's compliance programs, including BSA and other regulatory requirements.
• Complete all mandatory compliance and regulatory training accurately and on time.

EDUCATION, EXPERIENCE & SKILLS

• 3-5 years of progressive accounts payable experience, preferably within a financial services institution.
• Strong understanding of financial and cost accounting principles.
• Proficiency in Excel, accounting systems, and financial reporting software.
• Working knowledge of banking regulations preferred.
• Familiarity with retail banking, real estate finance, and commercial lending is a plus.
• Proven ability to prioritize effectively, work independently with minimal supervision, and consistently meet deadlines.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.