Office Services Associate

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Location: Los Angeles, CA 90017 (Onsite) – Multiple sites in Los Angeles, Century City, and surrounding areas.
Duration: 02 Months (Temp to Perm)
Schedule: Mon‑Fri, 8:00 am or 5:00 pm, potential shifts 7 am‑4 pm, 8 am‑5 pm, 9 am‑6 pm, or 10 am‑7 pm. Overtime may be required. Candidates must be available between 7 am and 7 pm.
COVID Requirements: Candidates should be vaccinated per CDC guidelines.

• Greet visitors/guests, validate against guest list, provide badge, and handle parking validation.
• Serve as company concierge for guests, clients, staff: provide tours, recommend hotels, restaurants, and points of interest.
• Coordinate catering for meetings with support staff and caterers.
• Maintain and update company phone & speed‑dial lists.
• Schedule meeting rooms, ensuring each room has necessary supplies and set‑up prior to meetings.
• Assist with audio‑visual equipment for meetings.
• Act as backup clerical support for Executive Assistants.
• Support other departmental/non‑client business activities as requested.
• Assist in daily management of facilities.
• Create proposals in customer systems and in the print‑production environment.
• Support executive‑level client‑facing staff.
• Procure and coordinate vendors for special projects.
• Represent the culture of both Ricoh and the customer as required.

• Target skills:
  Hospitality, Office Services.
• Work at multiple customer locations with and without supervision; training provided.
• Greeting and assisting visitors; answering and forwarding calls.
• Scheduling conference rooms via Outlook or other applications.
• Communicating with customers via Outlook, Microsoft Teams, and in person.
• Assisting with stocking kitchen supplies, maintaining cleanliness and organization of kitchen and other office areas.
• Conference room set‑up/take‑down.
• Mailroom operations, shipping/receiving.
• Other duties as assigned.
• Employees may be reassigned to another site during the day.
• Shift hours may vary; overtime may be required.
• Physical requirements:
  
  lifting no more than 50 lbs, standing for extended periods, walking between buildings.

• Reliable self‑starter.
• Customer Service Skills – positive, proactive, professional; meets/exceeds expectations.
• Interpersonal Skills – empathy, active listening, negotiation, conflict resolution.
• Attention to Detail – notice and address small factors affecting guest satisfaction.
• Patience and professionalism – maintain composure in challenging situations.
• Preferred:
  Law Firm reception/hospitality experience.
• Microsoft 365 apps and general computer experience required.
• Ability to use audio‑visual equipment.

• High school diploma or equivalent.
• 1‑3 years of experience in the field or a related area.
• Experience working in a headquarters environment preferred.
• Outstanding organization and coordination skills.
• Demonstrated customer service skills.
• Good PC skills, including Microsoft Suite.
• Problem‑solving skills.
• Minimum supervision/oversight required.
• Parking reimbursement available at most sites.

Start date:

1/26/2026
End date: 3/20/2026

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.