Artist Liaison

Responsibilities

• Under the guidance of the Director, Artistic Administration, support the Artists-in-Residence and all guest artists appearing on campus for series concerts such as Colburn Orchestra, Colburn Chamber Players, and for special projects and master classes. Activities may include booking hotels, ground transportation, and flights as needed; assembling and finalizing residency itineraries; generating travel reimbursements and honoraria payments; and greeting and tending to the needs of artists while on campus.
• Under the guidance of the Director, Artistic Administration, provide administrative support for any project or event that requires sending students off campus individually or in small ensembles to a VIP or professional concert performance setting. Activities may include working with students and faculty to confirm repertoire; organizing transportation; and collecting, reviewing, and distributing artist materials (headshots, biographies, etc.).
• Under the guidance of the Director, Artistic Administration, support the individual engagements of Colburn Artists and Salonen Fellows on and off campus. Activities may include:
  • Artist Logistics: executing contracts with presenters, guiding students to book their own travel and confirming needs with presenters, assembling and confirming itineraries, and tracking payments and reimbursements as needed.
  • Communications: maintaining a contact database of industry professionals, and developing, drafting, and deploying a regular cadence of email newsletters featuring updates on Colburn Artists and Salonen Fellows.
  • Career Development: tracking and documenting the performance history of Colburn Artists and Salonen Fellows, researching new performance opportunities, including orchestral, chamber music, and recital series, and initiating conversations for re-engaging artists.
• Monitor industry trends in a tangible and shareable format, including agency developments, artist signings, and music/dance programming across local and statewide presenting organizations and educational institutions.
• Perform administrative and clerical duties in support of the department, including booking and reserving halls, practice rooms, and rehearsal spaces, setting up meetings, and sending calendar invitations. Such duties will require working with various stakeholders across.
• Perform other related duties as assigned.

• A bachelor’s degree in Classical Music, Arts Management, or related field. Combined experience/education may be substituted for minimum education.
• 2+ years of experience working with an arts organization, a music presenting organization, and/or artist managers.
• Experience managing event logistics is desirable.
• Excellent organizational, interpersonal, and communication skills.
• Proficiency with Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Zoom required. Experience in basic web design (Wix, Squarespace) a plus.
• Hold a valid driver’s license and can travel to off-site locations as needed.
• Demonstrated ability to work both collaboratively and independently and to work a flexible schedule including evenings and weekends.
• Experience performing administrative office functions in a fast-paced environment required.
• Demonstrated ability to multitask, meet deadlines, and anticipate the needs of others.
• Demonstrated ability to work with very diverse faculty, staff, and students.

ESSENTIAL FUNCTIONS:

Physical: Must be able to see, hear, feel, and use hands to type and grasp objects with fingers. Primarily sedentary with intermittent standing, walking, bending, and stooping; occasional light lifting and carrying of objects weighing 25 pounds or less; light to heavy repetitive use of hands, wrists and forearms while working on a computer.

Emotional: Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively…