Contract Administrator III - Los Angeles, CA

Contract Administrator III

Work Location:

Los Angeles, CA

$/hr - $/hr

The Contract Administrator reports to the Project Controls Manager and will have proven experience with complex, multi‑phase, multi‑million‑dollar construction and/or renovation projects. The role performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

• Assist LAWA with planning of procurements and setting pre‑award schedules for contracts including Board actions
• Assist in coordination of Pre‑Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidders/proposers
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Plan holders
• Prepare draft award recommendations and Board reports
• Finalize contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre‑bid proposal and post‑bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors and LAWA
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled, and controlled
• Prepare Change Documents, Task Orders, and Change Orders
• Route Change Documents for signature and track status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of periodic status reports (daily, weekly, monthly) to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budget
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of ADP's goals through commitment to productive collaboration with all stakeholders

• A bachelor's degree in engineering or business‑related field, with training in procurement, contract, construction and commercial law
• Minimum of 10 years of relevant experience in administration of commercial/government contracts
• Self‑starter attitude with proactive, results‑oriented focus; willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Ability to interface with a variety of people with different technical levels and educational backgrounds
• Detail oriented and highly organized
• Ability to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and experience in SBE/DBE/MWBE program coordination preferred
• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
• Experience supporting Multiple Award Task Order Contracts
• Knowledgeable with Microsoft Office Suite, Adobe Acrobat and large‑scale construction management software such as PM Web, Primavera, etc.
• Willing to work past regular work shift if necessary

• Mid‑Senior level

• Full‑time

• Other

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