Temporary Senior Administrative Analyst

Overview

* THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.*

Provides complex administrative, analytical, and/or budgetary support for an assigned department.

• Plans and organizes administrative functions and tasks relative to the activities or operations of a department
• Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
• Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
• Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
• Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
• Conducts a variety of special projects and programs related to the department
• Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
• Advises management and staff regarding performance and funding matters
• Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
• Prepares recommendations for proposed expenditures of capital funds
• Prepares and submits requisitions and check requests
• Processes confidential documents and maintains data
• Generates correspondence, reports, and presentations
• Coordinates staff to work as a team in accomplishing tasks
• Coordinates activities and projects with those of other departments
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

• Experience providing complex administrative, analytical, and/or budgetary support in a public sector, transportation, or large multi-department organization.
• Experience administering and monitoring operating and/or capital budgets, including gathering information, tracking expenditures, monitoring variances, and coordinating with staff to support funding or resource decisions.
• Experience identifying process improvement opportunities and recommending or implementing procedural, system, or technology enhancements to improve efficiency or effectiveness.
• Experience utilizing Microsoft 365 and related business tools (e.g., Excel, SharePoint, Teams, Power BI, Forms, or automation tools).
• Experience coordinating the work of staff or project teams, including providing administrative coordination and task support, tracking assignments, and supporting staff engagement activities or internal events involving diverse work styles.

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of public administration analysis and budgeting
• Data analytics
• Finance and budget
• Research and report preparation methods
• Office practices, procedures, methods, and equipment
• Mathematics and business statistics
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing complex analyst functions
• Business financial analysis
• Planning, coordinating, and prioritizing multiple projects
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making conclusions and in a stressful environment
• Communicating effectively orally and in writing
• Preparing comprehensive reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Research, compile, and analyze complex data
• Meet tight time critical deadlines
• Work independently
• Handle highly confidential information
• Understand, interpret, and apply laws, rules, regulations, policies, procedures,…