Administrative Operations Coordinator

As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply.

Job No: 554166; 01/16/2026

ADMINISTRATIVE OPERATIONS COORDINATOR
Administrative Support Coordinator IOffice for Students with Disabilities

Salary Range : $4,047 - $5,896/Monthly (Budgeted Hiring Salary Range $4,047-$4,128/Monthly)

Work Schedule : Full-Time, Monday-Friday, 8:00 a.m. to 5:00 p.m.;
Non-exempt classification.

Essential Functions : Under the general direction of the Director and Associate Director of the Office for Students with Disabilities (OSD), the Administrative Operations Coordinator (ASC) provides administrative, operational, and analytical coordination to ensure the efficient delivery of high-quality services to students, faculty, staff, and the broader campus community. The ASC performs a wide range of administrative, fiscal, and data management duties requiring independent judgment, critical thinking, and thorough knowledge of university policies and procedures.

The incumbent is responsible for coordinating daily office operations, maintaining confidential records, monitoring fiscal processes, and assisting with programmatic planning and assessment. This position requires strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities while maintaining confidentiality and professionalism in a fast-paced, service-oriented environment.

Required Qualifications & Experience : Three years of full-time office experience. High level of proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access, Outlook) and experience with database systems. Must possess fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation. Good typing and keyboard skills. Demonstrated ability to independently coordinate complex administrative operations in a fast-paced environment.

Demonstrated ability to plan, organize, and prioritize multiple tasks and projects with attention to detail and accuracy. Ability to: understand standard office procedures; operate standard office equipment; learn office technology systems; perform basic mathematical calculations; and maintain confidentiality and exercise sound judgment when handling sensitive personnel and student information. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications : Experience in a higher education setting, particularly within student services, disability services, or administrative operations. Familiarity with CSU administrative and fiscal systems, policies, and procedures. Knowledge of state and federal regulations governing accessibility, disability accommodations, and student privacy (e.g., ADA, Section 504, FERPA).

Closing Date : Review of applications will begin on January 30, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions…