Special Education Clerk

Primary Function: Support the special education program by managing special education compliance requirements. This includes updating databases, filing and uploading documents, and communicating with parents and staff.

Essential Functions:

• Schedule IEP meetings
• Provide IEP notifications of IEP meetings and/or special education assessment plans to all required parties in a timely manner.
• Maintain and review the scheduled IEP meetings with the special education team on a monthly basis.
• Ensure all IEP communication is updated on the Wellignet system
• Alphabetize and file documents and reports.
• Communicate with outside contractors as needed.
• Assist parents with the proper completion of forms and maintain student records.
• Communicate with the appropriate school staff regarding IEP meeting attendance requirements and request substitute coverage if necessary
• Track expenses for the program.
• Compile receipts for grant expenditures.
• Maintain an inventory of special education resources, including assistive technology, assessments, reference books, etc.
• Assist in compiling necessary documents for the school's special education DVR (District Validation Review), charter review/renewal/visit, WASC accreditation
• Compile necessary documents for any due process cases.
• Communicate effectively, both orally & in writing, and in a timely and respectful manner with students, parents, & other professionals routinely.
• Maintain confidentiality of sensitive information
• IEP meeting interpretation as needed
• Attend any/all trainings and meetings to stay current on expectations, policies, and procedures.
• Participate professionally in scheduled meetings and trainings
• Model professional behaviors and ethical standards when dealing with students, parents, peers, and the broader community.
• Maintain reliable, consistent attendance and punctuality.

Other Functions:

• Perform other duties as assigned.
• Assist in other school programs when necessary.

Knowledge of:

Excellent communication skills, both verbal and written;
Excellent interpersonal skills and a collaborative work style;
Communicating policies and procedures;
Implementing best practices;
Professional skills for collaboration and teamwork with other professionals;
Record keeping and filing techniques; using basic office equipment; proficiency in Microsoft suite.

Ability to:

Communicate effectively both verbally and in writing with all stakeholders;
Work collaboratively and professionally with the Larchmont Schools team;
Follow instructions from supervisor;
Ability to multitask;
Meet schedules and timelines;
Maintain records, logs, and files;
Use modern technology for various responsibilities;
Take direction, collaborate, and critically think through problems and propose solutions to supervisor;
Understand and carry out oral and written instructions.

Physical Requirements:

Continual speaking; frequent sitting, reaching, walking, bending, grasping, and pinching; occasional lifting and carrying, squatting, twisting, and kneeling.

Environment:

Office environment, subject to constant interruptions and noise;
Workstation open to the public;
Frequent use of computer screen;
Uneven surfaces, noise, quick work pace;
Occasionally involves working outdoors and exposure to inclement weather;
Infrequently involves exposure to traffic congestion;
May rarely involve exposure to biohazardous waste.

Other Requirements:

Support the Mission and Vision of the School; exercise good judgment and moral character; fingerprint clearance & TB test clearance. Larchmont Schools has the right to revise this job description at any time. Larchmont Schools is an EQUAL OPPORTUNITY EMPLOYER.

Minimum Qualifications:

(*) High School Diploma

(*) Two years of related experience and/or training

(*) TB Test clearance & DOJ fingerprint clearance

(*) Highly organized, ability to work with multiple databases

(*) A demonstrated commitment to strong customer service, high professional ethical standards, and a diverse workplace

(*) Bilingual in Spanish or Korean (preferred)