Paralegal​/Legal and Administrative Assistant

Position: Paralegal / Legal and Administrative Assistant
Paralegal / Legal and Administrative Assistant

Department: Global - USA

Employment Type: Permanent

Location: Los Angelas

Compensation: $80,000 - $95,000 / year

Description

We are seeking a dynamic, ambitious Administrative Assistant with strong paralegal capabilities to join our Los Angeles office. This role is ideal for a legal support professional experienced in litigation support, clerking, and U.S. court filing procedures - with particular strength in California court filing requirements, including e-filing, physical filing, formatting compliance, service procedures and communications with clerks.

If you are eager to make an impact in a fast-paced, growing environment, we want to hear from you.

Key Responsibilities

Legal Document & Case Support

• Prepare, draft, revise and proofread legal documents including pleadings, motions, briefs, subpoenas, discovery responses, notices and routine correspondence.
• Support attorneys in preparing filings compliant with jurisdiction-specific rules, with demonstrated experience handling California state and federal court filings, including:
  • E-filing platforms and court-mandated upload protocols
  • Formatting rules, page limits, service lists and filing deadlines
  • Mandatory cover sheets, fee schedules and local rules compliance
  • Coordinating directly with court clerks regarding filings, orders and status updates
• Assemble and finalize exhibit sets; prepare Table of Contents (TOC) and Table of Authorities (TOA).
• Redact confidential information and ensure accurate preparation of all litigation submissions.

Matter Management & Docketing

• Open new matters and conduct conflicts checks.
• Track litigation deadlines, calculate timelines, and maintain a matter master list.
• Ensure all communications and documents are accurately stored in the firm's document management system.

Attorney & Practice Support

• Manage attorney calendars and coordinate internal and external meetings.
• Assist with travel arrangements, meeting logistics and materials preparation.
• Support monthly time-entry processes and ensure deadlines are consistently met.
• Assist with billing, prebills, client invoices and collections follow-up.

Client Service & Communication

• Act as liaison between attorneys, clients, court personnel, judicial assistants, process servers and opposing counsel.
• Maintain high standards of professionalism, responsiveness and confidentiality.

Business Development & Office Coordination

• Assist in organising seminars, client events, conferences and training sessions.
• Support office operations including supplies, expense reporting, vendor coordination and administrative tasks.
• Contribute to implementation of workflow processes, docketing tools and improved practice efficiencies.

Skills, Knowledge and Expertise

• Prior experience in a law firm, litigation practice or legal department.
• Proven paralegal-level experience including drafting, filing, document management and litigation support.
• Significant experience with California court filings, including e-filing, physical lodging of documents, service requirements and communication with clerks and court staff.
• Ability to create and revise TOCs and TOAs with precision.
• Strong proficiency with Microsoft Office and legal software platforms.
• Ability to work in a fast-paced environment with shifting priorities.
• Exceptional organisational skills and meticulous attention to detail.
• Ability to work independently and exercise sound judgment within assigned responsibilities.
• Excellent written and verbal communication skills.
• Strong teamwork skills and ability to work effectively under tight deadlines.

Preferred

• Spanish-speaking ability.
• Experience supporting multiple attorneys concurrently.
• Familiarity with docketing systems and litigation-tracking tools.

Who You Are

A proactive, enthusiastic professional with deep legal support experience who thrives under pressure and enjoys being a dependable resource to attorneys and clients. You operate with discretion, take initiative, and excel in environments where accuracy, responsiveness and organisation are essential.