Resource Management Coordinator

Overview

Come for the Challenge. Stay for the Experience. At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive  team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries:
Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core;
Building Success Together;
Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Opportunities abound  firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.

HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time.

We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

The Resource Management Coordinator supports the Resource Management Group by producing accurate reporting, maintaining scheduling systems, and learning staffing processes. This role starts with reporting and data integrity, expands into scheduling for groups, and includes system upkeep and compliance tasks such as timesheet reminders. Ideal for someone detail-oriented who wants to grow into a broader resource management role.

• Resource Planning & Scheduling Support
• Assist in resource planning activities, including analyzing project requirements, forecasting resource needs, and identifying potential gaps or conflicts.
• Collaborate with team members to gather resource availability information and maintain accurate records of resource allocations.
• Assist schedulers during peak periods, including assignment changes and managing blackout windows.
• Intake reporting and scheduling requests, clarify requirements, and deliver timely solutions.
• Systems & Data Management (Scheduling software & Excel)
• Learn and utilize scheduling software functionality, including views, filters, indicators, and scheduling workflows.
• Make updates and maintain scheduling software data, including assignments, skills tags, availability, and blackout dates.
• Refresh datasets from schedule software exports and maintain Excel models using Pivot Tables, XLOOKUP, and charts.
• Troubleshoot basic system issues and escalate complex problems to IT or vendor support.
• Reporting & Analytics
• Prepare weekly and monthly dashboards and reports, including utilization, capacity, open requests, overtime, and PTO impact.
• Standardize reporting templates and folder structures for scheduling and resource management assets.
• Process Improvement & Compliance
• Monitor compliance with firm time-entry policies and escalate overdue timesheets to managers.
• Identify…