Administrative Assistant

Overview

Family-owned real estate office in Century City has an entry level position for an Administrative Assistant on our Investor Relations team.

This position will report directly to the CEO and assist the Investor Relations Manager with the following duties:

• Manage and maintain Investor Data Base with 100% accuracy.
• Entering/updating and keeping current all investor profiles.
• Uploading and dissemination of investor documents.
• Design and communicate Email blasts to investors.
• Taking a lead role in optimizing our database for growth.
• Assists with writing monthly and quarterly reports.
• On-boards new investors.
• Creating a monthly newsletter to our investors.
• Assists with administrative duties for the investor relations department.
• Ability to work well with people and demonstrates willingness to work with a team.
• Takes direction accurately and pays attention to detail.

• BA in finance, business or communications.
• Excellent verbal and written communication skills.
• Proficient in MS Office (word/excel/power point)
• Excellent English writing skills.
• Strong attention to detail and accuracy.
• Understands financials.
• Proficient in email software (constant contact or similar)
• Must be a proactive, self-starter and ability to follow through on multiple concurrent tasks.
• Extremely strong organization, time management, verbal/written communication skills, strong attention to detail, problem solving, analytical skills and ability to multitask.
• Ability to manage a variety of projects and adjust to changing timelines and priorities.
• Ability to work independently and within a team.
• Someone who is driven by excellence, integrity, and a strong commitment to producing a quality product.