Administrative Assistant

Overview

The Administrative Assistant is responsible for providing general administrative support including, but not limited to: telephone coverage; onsite, virtual and hybrid meeting scheduling; travel arrangements; expense report management, document production; etc. A large portion of time will be spent using Outlook to schedule complex work-related activities.

• Coordinates day-to-day operations of the assigned Partner/s and Associate/s practice using initiative and sound independent judgment
• Coordinates and books complex travel for Managing Partner
• Screens telephone calls, mail and visitors, maintaining electronic notes, inquiries, and status of communications
• Prepares original letters, memos and other correspondence
• Schedules complex work-related activities
• Facilitates expense reports and bill processing
• Establishes and maintains files and records
• Collaborates with firm Billing Department and clients on the management of billing matters
• Responsible for screening correspondence and maintaining confidential files
• Assists in the preparation of monthly client billing using Matter Analysis Sheets or as otherwise instructed

• Bachelor’s Degree required
• Three to five years of prior work experience as a personal or executive assistant supporting a high-level professional
• Experience maintaining schedules and calendars including facilitating all on-site, virtual and hybrid meetings
• Advanced working knowledge of Microsoft Office (i.e. Word, Excel, Power Point)
• Proactive, energetic and hardworking team player
• Must be able to handle multiple projects in a fast-paced environment
• Self-motivated and proactive support

On site during normal working hours and available when necessary before or after normal working hours in order to meet the demands of the job and the needs of the firm.

$75,000 - $100,000.
Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.

The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Paul, Weiss, Rifkind, Wharton & Garrison LLP

Jan 29, 2026, 2:53:52 PM