Executive Assistant

Overview

Our client is seeking an Executive Assistant to provide high-level administrative and operational support to a senior leadership figure. This role serves as a trusted partner and liaison across executive leadership, internal teams, and external stakeholders. The ideal candidate is proactive, detail-oriented, and solutions-driven, with the ability to manage complexity, anticipate needs, and operate with discretion in a fast-paced environment.

• Manage a complex, high-volume calendar, ensuring alignment of priorities across meetings and engagements
• Provide daily agenda support and real-time schedule adjustments
• Coordinate domestic and international travel, including itineraries and logistics
• Prepare and submit expense reports accurately and in compliance with policy
• Serve as a central point of contact for communications and stakeholder coordination
• Support internal and external meetings, including materials and logistics
• Act as a professional liaison to senior leaders, clients, and partners
• Handle sensitive and confidential information with discretion
• Anticipate needs, problem-solve proactively, and follow through on action items

• 5+ years of experience supporting senior executives or equivalent leadership
• Proven experience managing complex calendars, travel, and expenses
• Strong organizational, communication, and prioritization skills
• High level of professionalism, judgment, and attention to detail
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms
• Bachelor’s degree or equivalent experience preferred

We will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.