Real Estate Practice Assistant

Overview

Hybrid

Schedule:

4+4 model — Wednesdays in office + four additional in‑office days per month

Overtime: Eligible (minimal, typically about one hour per week)

Our law firm client is seeking a Real Estate Practice Assistant to support a busy commercial real estate practice. This role requires strong administrative skills, experience supporting transactional work, and the ability to manage multiple priorities in a fast‑paced environment.

Candidates should have at least five years of legal administrative experience in commercial real estate and proficiency with document editing, Docu Sign, and dictation.

Key systems used: iTimeKeep, Docu Sign, iManage, Chrome River, Intapp, Interaction, Winscribe

• Strong written and verbal communication
• Ability to manage multiple projects simultaneously
• Comfort with some billable work
• Draft, edit, and proofread complex documents, including correspondence, memos, spreadsheets, and presentations
• Support attorneys with leasing, loan transactions, new commercial loans, refinancing, and acquisitions
• Prepare closing binders and manage closing documentation
• Draft, order, and track lender-required documents
• Assist with due diligence tasks
• Review billing for accuracy and prepare transmittal letters
• Maintain client and internal files within the document management system
• Manage incoming mail and identify deadline‑sensitive items
• Submit attorney expenses
• Manage attorney calendars, schedule meetings, coordinate conferences, travel, hospitality, and technology needs
• Handle incoming communications (phone, email, fax) and route inquiries appropriately
• Maintain attorney contacts and update CRM entries
• Process client matter intake forms
• Perform administrative tasks such as scanning, copying, time entry, managing electronic signatures, maintaining credentials, basic research, and tracking CLE hours

• High School Diploma or GED required
• 5+ years of legal administrative experience, preferably in real estate
• Experience with document management, time and billing, client intake, and e‑filing systems preferred

• Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Typing speed of 60+ wpm
• Strong organizational skills and ability to manage high‑volume workloads
• Excellent communication skills, sound judgment, initiative, and dependability

• Medical, dental, and vision insurance
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Generous paid time off
• 401(k) retirement savings plan
• Competitive salary and discretionary year‑end bonuses
• Paid leave options, including parental leave