Production Coordinator

Company description

About Team One:
Team One is Publicis Groupe’s fully integrated media, digital, and communications agency built to help premium brands thrive in a rapidly evolving world. We’re known as the ‘architects of aspiration’ helping luxury brands reach modern affluents and next-gen consumers through culturally fluent strategies and experiences, unmatched access, and the agility to move at the speed of culture.

We’re a team of 400+ creators, doers, and difference-makers across six North American offices—Los Angeles (our HQ), Dallas, New York, Chicago, Atlanta, and Boise. Together, we’re proud partners to iconic brands, including Lexus and the Lexus Dealer Association, Marriott International, The Ritz-Carlton, Barclays, The Real Real, HKS Architects, Metabo HPT, KB Home, Hewlett Packard Enterprise, Moet Hennessy, Citi., and Cathay Pacific Airlines.

We take pride in our industry-shaping creativity, connection, and exceptional culture (that has landed us awards like Fast Company’s Best Workplace for Innovators and Ad Age's "Best Places to Work" in 2024).

About this Position:

The Production Coordinator is an entry-level position that provides administrative support for the Production department which is made up of a number of groups that provide a broad range of production services. The Production Coordinator anticipates what needs to be done to help the department operate smoothly and efficiently. She/he/they focuses on organizing information and documents, has a resourceful approach to providing solutions, and is proficient at multi-tasking and prioritizing several simultaneous assignments.

Having a clear understanding of agency systems and requirements provides them with the insight needed to best support the Production department. The Coordinator must enjoy working with a large, changing team in an open, social, and proactive manner. Duties include frequent collaboration with numerous teams across the agency.

What You’ll Do:

• Admin support like managing expense reports, arranging meetings, ordering meals, and organizing department events
• Update and distribute status reports, work orders, estimates, and mail
• Assist in managing department files and storage
• Generate purchase orders and traffic invoices and manage some communication with vendors
• Remind freelance hiring managers of upcoming freelance request submission dates
• Administer a check in / check out process for people joining or leaving the agency
• Organize and traffic time sheets for hourly staff and freelancers
• Assist with financial tool tasks (running reports, setting up new vendors)
• Collaborate with multiple departments
• Maintain department contact lists and email lists
• Assist with server storage maintenance
• Maintain confidentiality

• A Bachelor’s degree
• Strong written and verbal communication skills with both internal and external groups
• Excellent organization skills and high attention to detail
• Proven ability to prioritize and work in a team setting
• Experience creating reports and spreadsheets
• Ability to multitask successfully, keeping a number of assignments and priorities on track
• Proficiency with Microsoft Word and Outlook (including calendar management);
  Bonus if you have experience with Atlassian Confluence + Jira, Google Suite, and Smartsheet

• We live by our CORE values: Collaborative, Optimistic, Results-driven, Entrepreneurial
• We offer comprehensive benefits and work perks including medical/dental/vision, 401(k) with company matching, unlimited PTO, parental leave, tuition reimbursement, family forming assistance, pet adoption assistance, and more
• Hybrid work schedule (3 days in office / 2 days remote)
• Part of Publicis Groupe with access to a global network and resources
• Volunteer opportunities and Day of Good; professional development and regular performance reviews
• Team Fun committee planning events and celebrations

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we celebrate all identities across intersectionality. We are focused on fostering belonging and creating equitable and inclusive experiences for all talent. Our benefits package includes…