Executive Assistant

Overview

Founded in July 2013, Tru America Multifamily is a partnership between industry veteran Robert

E. Hart and The Guardian Life Insurance Company of America. The company is based on the premise that tremendous upside potential remains in mid-tier apartment communities that can be unlocked through tailored renovation, repositioning strategies, and focused management. Tru America Multifamily is a privately held, fully integrated, real estate investment firm that invests in apartment communities located in primary and secondary markets throughout the country.

We continue to grow by selectively acquiring, redeveloping, and effectively managing multifamily properties. Tru America has grown to become a Top 25 apartment owner in the United States, according to the National Multifamily Housing Council (NMHC), and is the youngest manager in the NMHC Top 50. Today, Tru America has over 60,000 units in 25 high-growth markets and approximately $16 billion of assets under management.

This is a high-impact Executive Assistant role supporting the Chief Investment Officer of a fast-growing, institutional real estate investment platform. The position is ideal for an elite administrative EA who has demonstrated exceptional judgment, ownership, and upward trajectory and is ready to grow into a strategic EA or executive partner role.

Provide high-level, confidential administrative and operational support to the Chief Investment Officer and, as needed, the Investment Management team. Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the CIO. Anticipate needs, manage priorities, and ensure seamless execution across scheduling, communications, investor support, and investment-related logistics. Exercise discretion, sound judgment, and independent problem-solving in a fast-paced, high-stakes environment.

Time Management and Scheduling:

• Conserves Chief Investment Officer’s time by reading, researching, and routing correspondence.
• Maintains Chief Investment Officer’s appointments schedule by planning and scheduling meetings, conferences, board meetings, teleconferences, registration, and travel.
• Maintains annual conference, event and travel calendar and all registration details
• Works closely and effectively with the Chief Investment Officer to keep him well informed of upcoming commitments and responsibilities; ensures that he follows up appropriately.

Correspondence and Document Preparation:

• Collect and analyze information to effectively drafts documentation and correspondence on behalf of the Chief Investment Officer.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief Investment Officer, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Supports international travel needs including but not limited to flights, hotels, and meeting trackers.
• Coordinate offsite printing and preparation of investor and corporate marketing for Executive Team meetings, conferences, and events. This includes presentations, agendas, name tents, and badges. In addition, assist with onsite logistics for items such as transportation, menus, floral arrangements, and other details.
• Aid in ad hoc updates to external corporate marketing and public relation materials.
• Assist with the ongoing maintenance of the Juniper Square Customer Relationship Management (CRM) platform, including adding, updating and managing partner contact records to ensure accurate and current data.
• Completes Chief Investment Officer’s and Investment Management team’s expense reports monthly and/or assigned.
• Event Planning and associated budget management.

Communication and Interpersonal

Skills:

• Provides a bridge for smooth communication between the Chief Investment Officer’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with Senior Leadership.
• Anticipates the communication needs of the Chief Investment Officer and takes the initiative to proactively communicate essential information and updates.
• Acts as a liaison between…