Project Coordinator

Join to apply for the Project Coordinator role at Restoration Management Company
.

Pay Range
: $20.35 - $32.37 Hourly (DOE)

Branch Location
: 10040 Remmet Avenue, Chatsworth, CA 91311

Restoration Management Company expects each employee to embrace and apply our core values:
Team Spirit, Integrity, Quality, Humility, and Safety. These, in addition to the requirements listed below, are essential for success in this role.

Project Coordinator is responsible for scheduling and dispatching crews to residential and commercial property losses. The position supports one or more of the following:
Project Managers, Project Supervisors, Superintendents, Branch Managers, and Directors with administrative duties when needed. The coordinator serves as the liaison to the corporate office for all new forms, policies, procedures, and program issues.

• Call customers to communicate or coordinate project schedules and respond to general inquiries in a timely manner.
• Assist with Vendor Setup, ensuring vendors provide correct documentation.
• Answer phone calls from customers, direct questions to appropriate staff, or provide answers.
• Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly.
• Maintain daily schedules for crews and other project members; assist in establishing schedules for increased efficiencies.
• Prepare required state, federal, and/or waste management paperwork for All Asbestos Projects, where applicable.
• Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management.
• Organize weekly, bi‑weekly, and monthly meetings (safety, in‑office, production, etc.) in accordance with company policy.
• Work with Call Center regarding new job information.
• Label photos and upload into specific systems/programs.
• Create and maintain job files, ensuring all reports and documents (budget worksheets, invoices, Project Reports, BOS) are properly filed.

• Prepare daily management report on T&M Cost Spreadsheet, cross‑checking against subcontractor invoices and labor hours; submit complete and accurate T&M paperwork daily to Central Billing.
• Document daily updates on industry‑specific programs for all open jobs and enter information from Tick Sheets completed by Technicians and Project Managers into programs such as Moisture Mapper, Xact Analysis, and Mica reports.

• Distribute and send all U.S. mail and interoffice mail (courier service) for the branch.
• Monitor visitor access when required, ensuring all safety/corporate protocols are followed.
• Ensure all local, state, and federal postings as directed by HR and Safety are properly displayed.
• Organize timecards by division, review for errors, enter hazard pay data where applicable, and submit to Payroll.
• Communicate with Payroll and Human Resources to resolve payroll and employee issues.
• Keep petty cash supply balanced, authorize reimbursements, and track cash flow for submission to corporate office.
• Maintain adequate levels of office supply inventory and RMC apparel, ordering when necessary.
• Provide administrative support to Branch Manager, Project Supervisor, Project Managers, Operations Manager, Technicians, and Human Resources.
• Download documents and pictures into appropriate job folders for billing.
• Serve as point of contact to all office and/or project vendors, customers, and field personnel.
• Participate in production meetings.
• Serve as liaison to corporate office for new forms, policies, and procedures.

• High School Diploma or equivalent.
• Proven work experience in a restoration or construction industry preferred.
• Use of good judgement and discretion with handling confidential data.
• Good knowledge of MS Office.
• Customer service focus with excellent interpersonal skills.
• Good grasp of English.
• Bilingual (English/Spanish) preferred.
• Excellent analytical and problem‑solving abilities.
• Multi‑tasker with ability to meet tight deadlines and work well under pressure.
• Ability to follow directions and utilize resources.
• High attention to detail, accuracy, and proofreading.

• Adhere to all local, state, and federal safety…