Executive Assistant

Overview

Description The Executive Assistant (EA) will be shared by our C-suite team, specifically, the Chief Financial Officer, Chief Revenue Officer, Chief Commercial Officer and is a primary point of contact for internal and external communications on all matters pertaining to this team.

Department: People and Culture

Location: Los Angeles HQ

• Proactively manage the C-suite teams’ calendar with attention to detail, accuracy, and allocation of time and resources. Recognize the need to reprioritize and take independent action to realign schedule to accommodate emerging needs.
• Arrange complex and detailed travel plans, itineraries, and agendas, compiling documents for travel related meetings domestically and internationally.
• Provide a bridge for smooth communication between the C-suite team and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Manage expenses, submission of monthly expense reports in accordance with company policies, and resolve expense-related issues for the C Suite team.
• On an ad hoc basis, provide support in creating management communications and/or gathering other materials in service of the business (e.g., create business decks, perform market research).
• Perform general administrative duties along with complex administrative projects including researching information; updating databases; and organizing large volumes of material.
• Coordinate with other Executive Assistants on all general office administrative tasks such as mail sorting, phone back-up, office and break room supplies, mass mailings, etc.

• Minimum two-year associate degree required; bachelor’s degree in business or related field preferred.
• Minimum seven years of administrative experience required.
• Minimum seven years of experience supporting a C-suite Executives.
• Outstanding attention to detail and routinely checks details.
• Advanced user of MS Office suite products.
• Excellent written and oral communication skills.
• Ability to work in a fast-paced environment while managing competing priorities.
• Ability to work under pressure and handle confidential matters with discretion.
• Ability to prioritize, time manage and multi-task with limited supervision, under firm deadlines.