Executive Legal Assistant

Qualifications

• 5+ years of legal administrative/assistant/practice assistant/legal executive assistant/litigation experience within a law firm
• Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks
• Ability to treat sensitive/confidential information with appropriate discretion
• Strong sense of urgency, accountability, flexibility, and resourcefulness
• Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines
• Must possess tact, discretion, good judgement, and act with integrity in all situations
• Excellent interpersonal, written, and verbal communication skills
• Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Ability to work overtime as needed
• Able to go onsite 2-3 days/week

A global law firm has an immediate opening for an Executive Assistant in the Litigation department to join their Century City office. This role will support both partners and associates in the Internet and Technology group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others.

The ability to handle confidential information with the utmost discretion is critical to success in this role. Other duties include the below:

• E-filing experience in state and federal courts is required
• Interface with clients, firm resources, and vendors on attorneys’ behalf
• Book travel
• Process expenses
• Manage calendars and scheduling
• Prepare engagement letters, open new matters, interface with New Business and Conflicts
• Prepare basic correspondence such as client letters and memos
• Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)
• Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)
• Enter, edit, release, and revise attorney time entries
• Interface with finance and assist with billing
• Set up and maintain document work spaces and serve as file keeper for case matters
• Manage email distribution lists for teams and contact information for clients and vendors
• Maintain list of court login/passwords and keep admissions up to date
• Maintain memberships of bar associations, CLE credits and dues, etc.
• Serve discovery and other substantive mailings/submissions
• Order Certificates of Good Standing for Pro Hac Vice
• Assist with hearing and trial logistics
• Handle printing, copying, and binder creation
• Process vendor invoices
• Prepare audit letters