Office Supervisor

Office Supervisor

Base pay range: $55,000.00 per year – $90,000.00 per year

• Oversee physical office space organization, including document digitization and office setup for new occupants.
• Conduct regular office and facilities walk‑throughs to ensure cleanliness, orderliness, and compliance with maintenance standards.
• Supervise conference room readiness daily, ensuring equipment is functional, rooms are clean, and supplies are stored.
• Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies lạnh (e.g., lighting, batteries).
• Support trial‑box logistics, document storage compliance, and archive management in coordination with relevant teams.
• Supervise kitchen cleanliness, including weekly refrigerator clean‑outs and inventory checks.
• Serve as the primary contact for office‑related vendors such as cleaning services, mail and delivery services, printer maintenance, shredding services, and more.
• Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps.
• Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards.
• Maintain strong relationships with all vendors and hold them accountable to agreed service levels.
• Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items.
• Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly).
• Ensure proper inventory controls toESOME prevent overstocking or unauthorized removal of supplies.
• Develop and manage an efficient mail process, including daily scanning, sorting, and distribution.
• Coordinate with internal staff to refine workflows for subpoena downloads and document storage.
• Ensure timely handling and disposition of sensitive or case‑related documents, including adherence to timelines for legal holds or appeals.
• Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes.
• Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems.
• Prepare desks and workstations for new hires.
• Coordinate with Charlie Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding.
• Handle IT‑related purchases and route larger orders for approval.
• Serve as a central point of contact for general office‑related questions and needs.
• Assist with special projects such as office relocations, holiday events, or new initiatives.
• Maintain master key access and ensure controlled use based on authorization.

• Excellent organizational and project management skills.
• Strong interpersonal and vendor negotiation skills.
• Ability to work independently, take initiative, and problem‑solve.
• Proficiency in Microsoft Office Suite and comfort with learning new technology and communication tools.
• High attention to detail and ability to juggle multiple tasks simultaneously.
• Experience coordinating with IT and facilities teams is a plus.

• On‑site, office‑based role with regular walking, lifting light supplies, and coordinating across departments and vendors.
• May require occasional early mornings or late evenings to oversee specific tasks or vendor access.

• 401(k) with employer match.
• Health, Dental, and Vision Insurance.
• Short‑Term, Long‑Term Disability & Life Insurance.
• Paid Parking.
• Generous Paid Time Off.
• Employee Referral Program.
• Employee Assistance Program (EAP).
• Employee Discount Program.

• Mid‑Senior level

• Full‑time

• Other

• IT Services and IT Consulting