Administrative Coordinator, Antiquities

Administrative Coordinator, Antiquities

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

The J. Paul Getty Museum seeks a qualified part-time Administrative Coordinator to support the Museum's Villa Scholar program located at the Getty Villa. Reporting to the Curator of Antiquities, the Administrative Coordinator will administer the Getty Scholars Program at the Villa, while providing support for the Villa Scholars in residence, all in close collaboration with the Getty Research Institute, Foundation, Office of Scholars, Interns, and Professionals (OSIP), and office of the Museum's Associate Director for Collections.

The successful candidate will have excellent communication skills and will be adept at customer service, highly organized, detail-oriented, a problem solver and team player, and adaptable, as well as able to work independently at times, in a very fast-paced work environment with multiple priorities. The successful candidate will work fully onsite for the first three months, with the possibility to telework occasionally, depending on the nature of the assignments.

The J. Paul Getty Museum seeks a qualified part-time Administrative Coordinator to support the Museum's Villa Scholar program located at the Getty Villa. Reporting to the Curator of Antiquities, the Administrative Coordinator will administer the Getty Scholars Program at the Villa, while providing support for the Villa Scholars in residence, all in close collaboration with the Getty Research Institute, Foundation, Office of Scholars, Interns, and Professionals (OSIP), and office of the Museum's Associate Director for Collections.

The successful candidate will have excellent communication skills and will be adept at customer service, highly organized, detail-oriented, a problem solver and team player, and adaptable, as well as able to work independently at times, in a very fast-paced work environment with multiple priorities. The successful candidate will work fully onsite for the first three months, with the possibility to telework occasionally, depending on the nature of the assignments.

• Coordinate the scholar application review process through the Fluxx portal; evaluate applicant eligibility, prepare documentation, assist with the formation of the Villa Scholars Selection Committee, and support committee members in collaboration with the Getty Research Institute and Foundation.
• Contribute to the development of the annual scholar year theme, including research, production and dissemination of promotional materials, and updating the website.
• Assist with appointments of short-term guest scholars to include office space and housing with Getty Research Institute.
• Correspond with potential Villa Scholar applicants and be conversant with Scholars Program procedures and policies.
• Draft written internal reports and memoranda, as well as offers to selected Villa Scholars and coordinate the timing of the appointments for successful applicants with the Museum Director, Senior Curator of Antiquities, Curator of Antiquities, and appropriate Getty Research Institute, Foundation, and Office of Scholars, Interns, and Professionals (OSIP) staff.
• Organize remote and in-person Villa Scholar seminars and lectures.
• Foster communication and collaboration across departments and programs Getty wide, primarily with the Scholars Program of the Getty Research Institute and the Foundation.
• Coordinate with the Getty Research Institute and the Office of Scholars, Interns, and Professionals (OSIP) to process visas.
• Coordinate with the Getty Research Institute on arrangements for travel and housing.

• High school diploma/GED;
  Bachelor's degree
• Minimum 4-6 years related experience

• Strong administrative, project coordination, communication (both written and verbal) and interpersonal skills
• Demonstrated ability to exercise discretion in dealing with confidential information
• Advanced research, writing, and editorial skills
• Ability to manage multiple projects in a timely manner
• Ability to build relationships, collaborate, and work on teams
• Ability to set and meet deadlines for oneself
• Strong computer skills and demonstrated experience with office software to include Outlook, Microsoft Office 365 (Excel, Word, PowerPoint, Zoom), Adobe Acrobat, Illustrator, Photoshop
• Excellent organizational skills and attention to detail

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