Executive Assistant; US CA, NY, DC

Job Title: Executive Assistant

Location: Hollywood – 1750 N Vine Street, Hollywood, CA 90028

Duration: 2 weeks (with potential to extend for longer assignments)

Pay Rate: $35 – $40 per hour

Shift Timings: Monday to Friday, 8 hours/day, 40 hours/week (Time in/Time out – weekly)

Job Description:
We are seeking an experienced Executive Assistant to provide high-touch support to an executive for an immediate two-week assignment. The role could extend beyond this initial period depending on business needs.

Responsibilities:

• Serve as the first point of contact for the executive.

• Manage and maintain the executive’s appointment schedule, including planning, updates, and notifications.

• Answer incoming calls, take accurate messages, and ensure timely delivery.

• Anticipate and manage risks, conflicts, or problem areas proactively.

• Ensure reports are accurate, timely, and meet high standards.

• Arrange all travel plans, including multi-leg trips and last-minute changes.

• Manage incoming mail and correspondence efficiently.

• Process expense reports, ensuring correct coding and resolution of payment issues.

• Create and maintain an effective electronic filing system.

Requirements:

• Minimum 5 years of Executive Assistant experience.

• Experience in the music or entertainment industry is a plus, but not required.

• Strong organizational, communication, and problem-solving skills.

• Available for immediate 10-minute phone screens starting 01/28/2026.

• Must be available to work on-site in Hollywood, CA.