Office Manager and Leasing Administrator

Overview

• Hands-On:
  You’ll be at the operational center of a multi-generational commercial real estate firm shaping West LA’s creative office landscape. Your work directly supports leasing activity, marketing execution, and day-to-day office operations.
• Daily Variety:
  This is a hybrid role blending leasing administration, marketing coordination, and office management. You’ll balance recurring responsibilities with project-based work. This role is ideal for someone with professional office experience who likes to stay organized, anticipate needs, and keep systems running smoothly.
• Real Estate Exposure:
  You’ll work closely with leadership and the leasing team, supporting active deals, proposals, and broker outreach while gaining practical insight into commercial real estate operations.
• Focused, Professional Environment:
  We’re a small, established office with a quiet, focused culture. Team members work independently but collaborate closely when needed. This role is best suited for someone comfortable operating with autonomy, accountability, and structure.
• Growth Path:
  This role offers long-term exposure to leasing, operations, and marketing within a stable organization. We provide a strong foundation for someone looking to grow a career in commercial real estate.

About the Role

Steaven Jones & Co. is seeking an Office Manager and Leasing Administrator with 1–3 years of professional office experience to support leasing operations, marketing execution, and internal office systems. You’ll serve as a key point of coordination across teams, managing administrative workflows, supporting leasing documentation, maintaining marketing materials, and ensuring the office runs efficiently day-to-day. This role requires initiative, attention to detail, and the ability to work independently in a professional office setting.

• Oversee office supplies, vendors, and shared resources
• Maintain organized digital and hard-copy filing systems
• Coordinate weekly team lunches and occasional office needs
• Serve as a reliable operational point person for the office

• Maintain leasing task lists, reports, and deal trackers
• Draft proposals, LOIs, and supporting leasing documents
• Coordinate with the Leasing Director on active deals and follow-ups
• Organize digital and physical leasing files

• Update CRM and marketing databases
• Create and update leasing brochures, signage, and listings
• Coordinate Matterport tours, photography, and property content
• Assist with social media posting (Instagram, Linked In, Tik Tok)

• 1–3 years of experience in office administration, leasing support, marketing coordination, or property management
• Strong organizational skills and attention to detail.
• Comfortable working independently and managing recurring responsibilities.
• Proficiency with standard office software, databases, and CRM tools.
• Solid writing skills and an eye for clean, professional marketing materials.
• Familiarity with Adobe Illustrator or similar design tools is a plus.
• A proactive mindset. You notice what needs to be done and take initiative.

Steaven Jones & Co. is a family-owned commercial real estate development and property management firm, serving West Los Angeles since 1966. We specialize in creative office and mixed-use properties in Santa Monica, Culver City, and the Marina Arts District. Our ethos is simple: real estate is about relationships. We pride ourselves on being hands-on, responsive, and building environments where tenants thrive.

• Eligible for annual bonus ranging from 0-10%, based on performance (reviews at August year-end).