Brokerage Coordinator

Job Description Summary

We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can‑do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi‑task in a fast‑paced environment.

The Brokerage Coordinator will be trained and become highly proficient with the internal systems including the team’s database, as well as Workday, Salesforce, Microsoft, and Adobe applications. This position offers the opportunity to gain knowledge and experience in commercial real estate plus growth potential within a well‑established Brokerage team in Downtown Los Angeles.

Brokerage Coordinator

• Execute All Administrative Functions
  • Prepare AIR Forms – Purchase and Sale Agreements, Lease Agreements, Tenant Estoppels, and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
  • Draft Listing Agreements – Cushman & Wakefield and AIR Forms; coordinate with Legal Department and Management to finalize for execution.
  • Prepare Letter of Intent, Proposals to Lease or Purchase, Counter Responses, and other transaction‑related correspondences.
• Manage Team/Broker Calendars
  • Schedule weekly team meetings.
  • Set and confirm client meetings and conference calls.
  • Schedule and coordinate broker events (Open House).
• Coordinate All Marketing Efforts
  • Create, enter, and maintain listings in external listing multiple services (AIR, Loop Net, and CoStar).
  • Maintain and account for our subscription with Loop Net and our team’s listings posted within.
  • Coordinate with vendors (aerial/drone photography, contractors, consultants, commercial printers/malers, copy plans).
  • Maintain the team’s internal active list of property listings and pursuits.
  • Prepare weekly marketing updates and activity reports for clients.
  • Respond and track inquiries on all of the team’s listings.
  • Prepare property surveys, tour books, property flyers/brochures, and other marketing materials as needed.
  • Research availabilities and comps in listing multiple services and internal Cushman & Wakefield database.
  • Prepare and process vouchers for closed transactions, marketing budgets, and broker expenses.
• Maintain Team’s Internal Database
  • Manage subscription and function of the internal database.
  • Input and update contacts information in internal database.
  • Create targeted mailers from internal database.
• Participate in Business Development
  • Attend strategy sessions with team and others.
  • Research property owners and companies for contact information (names, phone numbers, email addresses).
  • Prepare targeted follow‑up and solicitations for new clients.
  • Monitor and populate Cushman & Wakefield client list.
  • Organize all agreements, property information, and due diligence materials for each pursuit.
  • Support timeliness of all the team’s deliverables.
  • Oversee team promotional efforts and client outreach.
  • Targeted mailers, postcards, client gifts, holiday cards.
• Assist as a backup to Operations with minimal duties such as answering phones, providing excellent customer service, managing front desk, restocking kitchen, and working in conjunction with IT when needed.

• Bachelor’s degree or equivalent.
• 2+ years’ experience in marketing or related field, or similar combination of education and experience.
• Excellent oral and written communication skills.
• Proficiency with Microsoft Office Suite.
• Proficiency with Adobe Creative Suite.
• Detail‑oriented, self‑starter, well‑organized, able to set priorities and handle multiple projects independently in a fast‑paced environment.
• Demonstrated strong interpersonal skills.
• History of excellent internal and external customer service.
• Willing to obtain California Dept. of Real Estate (DRE) license within the first six months of employment.

• Involves work of a general office nature; typically includes extended periods of sitting and/or operating a computer for 8 hours a…