Office Administrator/Executive Assistant
Job in
Los Angeles, Los Angeles County, California, 90079, USA
Listed on 2026-02-01
Listing for:
Shain Development, Inc.
Full Time, Part Time
position Listed on 2026-02-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Overview
Shain Development, Inc. is a full-service general contracting firm based in Los Angeles specializing in luxury residential construction, remodels, and restorations. This role is the operational backbone of the company. You will support payroll, HR administration, accounting coordination, insurance tracking, and daily office operations. Accuracy, discretion, organization, and accountability are essential.
Responsibilities- Payroll & HR
- Verify timecards and prepare payroll packages for management review
- Process employee gas and material reimbursements
- Coordinate interviews and assist with hiring logistics
- Support onboarding for new hires
- Accounting Support
- Assist with monthly financial reporting
- Generate business expense reports
- Compile annual tax documentation and deductions for review
- Track, reconcile, and issue payments for monthly vendor statements
- Reconcile monthly bank and credit card statements in Excel
- Insurance & Office Administration
- Manage office and jobsite supply inventory and purchasing
- Coordinate site deliveries and pickups
- Track and maintain vendor insurance compliance for all projects
- Assist with workers’ compensation policy renewals and quotes
- Assist with project insurance claims as needed
- Assist with workers’ compensation claims and job-related injury documentation
- Manage tech installation instructions and troubleshooting
- Maintain records of all tech subscriptions and electronics
- Manage warranty and repair processes for company electronics
- Personal / Executive Assistant Support
- Manage the CFO’s calendar, scheduling meetings, calls, and reminders
- Organize digital and physical files for personal records
- Track deadlines, renewals, and important dates for personal matters
- Coordinate appointments, deliveries, and service providers as requested
- Assist with personal bill tracking, reimbursements, and expense categorization
- Generate Personal expense reports
- High school diploma or equivalent required
- Minimum one year of office administrative experience
- Strong Excel and organizational skills
- High attention to detail and confidentiality
- Ability to manage multiple priorities
- Professional written and verbal communication skills
- Reliable, proactive, and accountable
- Job Type: Part-time or Full-time 25-40 hours per week
- Work Location:
In person - Relocation Requirement:
Must be local to Los Angeles, CA 90025 - Salary $22.00 - $30.00 DOE
- 401(k)
- Health insurance
- Paid time off
- Opportunity for advancement
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