Events and Operations Assistant

Events and Operations Assistant

University of California Los Angeles

UCLA School of the Arts and Architecture (SOAA)

Target salary range up to $76k annually.

USD $0.00/hr – USD $0.00/hr.

Please submit a cover letter and resume with your application.

As the premiere public arts school in the nation, the UCLA School of the Arts and Architecture (UCLA Arts) plays a vital role in the cultural and artistic life of the campus and the broader community. Guiding our mission is the belief that the arts are not only an essential part of the cognitive, critical, inquisitive life of a public research university, but the practice and presence of the arts are a cornerstone of the creative, innovative thinking and collaborative approaches that the 21st century demands.

One of 12 prestigious professional schools at the University, the School of the Arts and Architecture offers leading programs in four degree‑granting departments:
Architecture and Urban Design, Art, Design Media Arts, and World Arts and Cultures/Dance. Our commitment to innovative education, pioneering research, dynamic public service, and community engagement is fueled by our unwavering belief in the fundamental value of creativity and the artist's unique ability to change the world and shape the future.

The Events and Operations Assistant provides events and operational support for the Dean's Office, School of the Arts and Architecture (SOAA). The position also provides critical administrative support to ensure smooth and efficient office operations and planned events. Duties include supporting the Director of Operations with special projects and events, maintaining office equipment and supplies, coordinating parking services, and streamlining and implementing general office procedures.

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• Ability to manage multiple projects and maintain/master scheduling for various concurrently running programs. Employ mechanisms to monitor project progress and provide regular status reports and updates (Required)
• Skill in coordinating complex tasks and information flows and ability to perform with frequent interruptions and/or distractions. Ability to work independently and follow through on assignments with minimal supervision (Required)
• Skill in writing concise, logical and grammatically correct analytical reports and correspondence. Ability to communicate effectively with people of diverse cultural, ethnic, socio‑economic, and professional backgrounds (Required)
• Ability to manage and coordinate complex meeting schedules with a high level of accuracy and informational detail. Skill in organizing work, defining tasks, setting priorities, working independently and following through on all assignments with minimal direction (Required)
• Excellent verbal and written communication skills to collect and transmit information with accuracy and diplomacy; ability to speak on a one‑to‑one basis using appropriate vocabulary and grammar (Required)
• Interpersonal skills sufficient to establish and maintain cooperative working relationships with all levels of faculty, staff, students, and donors. Ability to maintain equanimity in face of indifference, resistance or hostility (Required)
• General knowledge of university procedures for requesting facility maintenance and repair services from appropriate campus departments. Working knowledge of job‑related university policies and procedures (Preferred)
• Working knowledge of all building and art crafting materials, art and building supplies, and wood working tools. Ability to lift 50+ pounds, repeatedly and often as required (Preferred)
• Ability to prioritize and adjust heavy workload,…