Sales & Marketing Administrator; LACC-

Overview

POSITION:
Sales & Marketing Administrator
DEPARTMENT:
Sales & Marketing

REPORTS TO:

Vice President of Sales & Marketing
FLSA STATUS:
Non-Exempt
Base Salary Range: $/hourly

LEGENDS GLOBAL brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. The world leader in venue management and live event production, oversees 450+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners.

Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

Los Angeles Convention Center located in the heart of vibrant downtown LA, the Los Angeles Convention Center is a leading venue for conventions, trade shows and exhibitions. The center is committed to delivering excellent service and exceeding expectations for clients and guests at every event.

The Sales Administrator is responsible for providing day-to-day administrative and operational support to the Sales and Marketing team. This includes handling inquiry calls, coordinating sales and promotional efforts, and assisting the Vice President of Sales & Marketing and department managers. The role also involves clerical duties, event coordination, and contributing to both sales tracking and marketing initiatives.

• Administrative & Clerical Support
• Handle incoming inquiry calls, general information requests, and internal department communications on behalf of the Sales & Marketing Department.
• Promote positive guest relations, making every effort to accommodate any guest’s reasonable request with the highest standards of courtesy, respect and efficiency.
• Maintain complete and up-to-date filing systems (both physical and digital) for all department documentation from file assembly through post-event reconciliation per departmental standards.
• Prepare and distribute reports as requested by the General Manager or Vice President of Sales & Marketing.
• Monitor and maintain department inventories including office supplies, brochure maps, and sales/marketing materials.
• Support sales team and potential LATCB as Momentus systems and Docu Sign Superuser by stepping in to troubleshoot or assist team(s) with questions.

Event & Booking Coordination

• Handle all Internal Event requests from LACC and reserve space using the Event Booking Management System (Momentus).
• Liaise with Event and Finance Department to ensure accurate and timely processing of event files.
• Participate in, coordinate, and/or prepare departmental documentation for meetings as required, including Department, Staff, Committee, and other internal meetings.
• Support LACC Sales Managers by inputting billable client expenses in Momentus
• Act as primary sales contact for all parking agreements.
• Digitally maintain all department documents and on shared sales drive

Sales & Marketing Coordination and Lead Management

• Work cooperatively with LA Tourism & Convention Board (LATCB’s) sales team in processing citywide booking requests by reviewing, correcting and approving space reservation forms (transmittal slips) and alerting sales managers of any incomplete or incorrect information.
• Input Leads and Opportunities into CRM System
• Support site inspections and assist with the preparation of quotes as needed.
• Prepare weekly internal status reports
• Prepare monthly reports for campus partners
• Input LA Live Campus Calendar into Event Booking Management System (Momentus) on a weekly basis.
• Process Space Rental Applications and conduct reference checks.
• Follow up with clients on outstanding marketing assets
• Assist in collection of content for internal employee newsletters
• Post newly licensed clients to website calendar
• Distribution of Press Releases

Additional Duties

• Act as back-up to Contract Coordinator by working within the Contract Booking System software…