Receptionist/Office Assistant at Robert Half Los Angeles,CA Job Los Angeles area,California USA,Administrative/Clerical

Receptionist/Office Assistant Job at Robert Half, Los Angeles, CAJob Description

We are looking for a skilled and detail-oriented Receptionist to join our team in Hollywood. As the first point of contact for visitors and callers, you will play a vital role in ensuring smooth day-to-day operations while delivering exceptional customer service. This is a contract to permanent position within the non-profit industry, offering an exciting opportunity to contribute to a dynamic and collaborative environment.

The hours are 9-4:30 (35-hour work week) and you will be onsite daily.

Responsibilities:

Welcome and assist clients, guests, and vendors with a warm and detail-oriented demeanor.

Monitor the premises to maintain security by supervising entry points and reviewing camera systems.

Manage office supplies and inventory, ensuring adequate stock and processing orders as needed.

Coordinate onboarding and offboarding activities for employees, including assigning and collecting office access tools such as key fobs, parking passes, and suite cards.

Oversee facility maintenance requests, including repairs, cleaning, and other building-related needs.

Process invoices by verifying contract details and resolving discrepancies with vendors to ensure accurate payments.

Handle all incoming and outgoing mail, including Fed Ex and messenger services, and distribute internal communications effectively.

Assist with the setup and troubleshooting of audio-visual equipment for meetings.

Support the Director of Administration with budget preparation and cost control measures for the Los Angeles office.

Act as a liaison with building management and vendors to address emergency issues promptly when required.

Requirements:

Proven experience as a receptionist or in a similar customer-facing role.
Proficiency in handling multi-line phone systems and directing calls efficiently.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Familiarity with office equipment and basic troubleshooting of audio/visual systems.
Excellent communication skills, both verbal and written, with a focus on providing outstanding customer service.
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Comfortable working independently and taking initiative to resolve issues.
Prior experience in facilities management or vendor coordination is a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary, and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

We provide access to top jobs, competitive compensation and benefits, and free online training. Download the Robert Half app for easy job application and notifications of AI-matched jobs.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits include medical, vision, dental, and life and disability insurance, along with a 401(k) plan.

This job posting is active and not expired.

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Receptionist​/Office Assistant at Robert Half Los Angeles, CA

Receptionist/Office Assistant at Robert Half Los Angeles, CA