Office Assistant — Immigration Law Firm

Employer:

Goldberg & Associates, P.C.

Position:
Los Angeles, CA (on-site full-time)

Other Offices:
Melvindale, MI;
New York, NY;
Cairo, Egypt;
Heron, Djibouti;
Manila, Philippines

Schedule:

Full-time; open availability with overtime as needed

Goldberg & Associates, P.C. is a global, high-tempo immigration practice representing clients nationwide and abroad. We handle the full spectrum of immigration matters before U.S. Citizenship and Immigration Services (USCIS), the Executive Office for Immigration Review (EOIR) immigration courts, and the Board of Immigration Appeals (BIA). Our federal practice includes complex litigation in U.S. district courts and appellate advocacy in the U.S. Courts of Appeals (including the Second, Sixth, and Ninth Circuits, among others).

The firm's docket spans family-based and employment-based petitions, humanitarian relief (asylum, VAWA, U/T), waivers and complex admissibility issues, motions and appeals before EOIR/BIA, and federal actions (e.g., mandamus and Administrative Procedure Act challenges), as well as petitions for review and stays. With offices in Los Angeles, Michigan, New York, Cairo, Djibouti, and the Philippines, our team collaborates across time zones to deliver precise, deadline-driven work on matters that materially affect our clients' lives.

The environment is rigorous and collegial; the training, responsibility, and exposure you gain here are dynamic and genuinely career-defining.

Julie

A. Goldberg is the founder and principal of Goldberg & Associates, P.C. She is a nationally recognized trial and appellate attorney in complex federal litigation, civil rights, and immigration, Ms. Goldberg is noted for rigorous legal analysis and unwavering integrity. Her notable matters include Guerra v. Shanahan, 831

F.3d 59 (2d Cir. 2016);
Hadwan v. U.S. Dep't of State, 340

F. Supp. 3d 351 (S.D.N.Y. 2018); a landmark habeas victory in Al-Sadeai v. U.S. Immigration & Customs Enf't, No. 3:19-cv-02081 (S.D. Cal. 2020)-followed by the government's dismissal of its Ninth Circuit appeal; and serving as counsel of record before the U.S. Supreme Court in Abdulla v. Garland, No. 20-1167 (U.S. 2021). The firm is known for zealous advocacy, strategic innovation, and a deep commitment to justice for vulnerable individuals and families worldwide.

We seek a high-reliability, detail-driven Office Assistant to serve as the operational backbone of our Los Angeles office. In this on-site role, you will own day-to-day office operations, client reception and hospitality, vendor and facilities coordination, supplies and billing support, and mail/shipping logistics. Under attorney supervision, you will also place USCIS service requests and submit/track FOIA requests. The position requires sound judgment, initiative, and end-to-end follow-through-you anticipate needs, triage competing priorities, and close loops without hand-holding.

This is an exceptional opportunity for an operations professional who thrives in a fast-moving, high-exposure immigration practice and seeks meaningful responsibility. You will collaborate daily with attorneys and paralegals across our multi-office platform (Los Angeles, Michigan, New York, Cairo, Djibouti, and the Philippines) and gain practical visibility into USCIS, EOIR, BIA, and federal litigation workflows. High performance is recognized with expanded responsibility and ownership of office systems.

** This is an administrative/operations position. All legal work is performed under the supervision of licensed attorneys.

Front Office & Client Service

• Greet clients and visitors, manage reception, conference room schedules, and hospitality.
• Professionally answer and route calls; triage urgent messages; maintain a high-touch client experience.

Office Operations & Facilities

• Own supplies procurement, equipment upkeep (printers/scanners), and vendor relationships (cleaning, IT, copier, utilities).
• Process invoices and routine office bills; coordinate with firm leadership/bookkeeping on payments.
• Maintain organized physical and digital filing systems; ensure confidentiality protocols are followed.

Mail, Shipping, and Errands

• Process daily incoming/outgoing mail; log receipt notices; prepare certified/overnight mailings (USPS/Fed Ex/UPS).
• Courier runs to courts, agencies, and the post office; bank deposits as requested.
• Maintain postage, shipping supplies, and chain-of-custody documentation for filings.

Case Support (Under Attorney Supervision)

• Place USCIS service requests, follow up on case status inquiries, and document outcomes.
• Prepare, submit, and track FOIA requests (USCIS/CBP/ICE) including receipts and response deadlines.
• Generate cover letters, basic forms, and mailing packets; maintain accurate logs and spreadsheets.

Administrative Support

• Calendar tasks and internal deadlines as directed; assist with travel arrangements and office events.
• Perform quality checks (signatures, enclosures, addresses) before filings and mailings.