Administrative Assistant

At Vital Lyfe, we don’t just build products — we engineer liberation. Aerospace-grade performance designed for the everyday. Frontier thinking made tangible. If you’re driven to push boundaries, to reimagine the essential, and to create impact that lasts — this is where you belong.

• 401K
• Paid Holiday
• Phone Stipend
• Referral Bonus
• Equity
• Team Outings
• EV Charging Station

Full time

On-site

Operations

About Vital Lyfe

Vital Lyfe is a tech company redefining water autonomy through innovation — creating a new category of personal water-making technology built to scale where infrastructure can’t.

Mission

We’re looking for an organized, friendly, and proactive Administrative Assistant / Receptionist to be the first point of contact for visitors and calls, while also keeping our day-to-day office operations running smoothly. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating a polished, welcoming workplace.

What You’ll Do

Front Desk & Visitor Experience

Greet and check in visitors; ensure a professional, secure, and welcoming experience

Answer and route phone calls, messages, and general inquiries

Manage mail/packages

Office Operations

Assist in Facilities Management; facilities, coffee/water service

Submit service tickets and track follow-through on office/facilities issues

Coordinate conference rooms, meeting set-ups, and guest access as needed

Support internal and external events; team lunches, celebrations, company meetings.

Help keep shared spaces organized and aligned with company standards

Administrative Support

Assist with onboarding logistics; desk set-up, welcome materials, supplies

Provide light support to Operations;
Candidate Travel, NDAs, consultant contracts

Required Qualifications

2+ year experience in reception, office administration, hospitality, or customer-facing support (startup experience a plus)

Strong communication and customer service skills

Highly organized, reliable, and comfortable managing competing priorities

Proficient with Microsoft Office (Calendar, Docs/Word, Sheets/Excel)

Professional judgment with confidential information

Preferred Qualifications

Experience supporting a growing team in an office/warehouse/manufacturing setting

Familiarity with office equipment (printers, shipping tools, basic troubleshooting)

Success in This Role Looks Like…

Visitors and employees consistently have a great experience

The office is stocked, organized, and vendor issues are handled quickly

Leaders and teams feel supported and can move faster because details are covered

You spot problems early and fix them without being asked

Schedule & Work Location

Full time on-site, Monday-Friday

Vital Lyfe is an Equal Opportunity Employer; employment with VItal Lyfe is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.