Administrative Assistant

Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Administrative Assistant to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

This role is best suited for an experienced administrative professional who has prior experience handling competing priorities in a fast-paced, professional environment.

• Office Operations & Administrative Support (Required):
  Independently manage office expense reconciliation reports, invoice submissions, and administrative workflows that support daily office operations. Provide consistent support to the operations of a multi‑office, professional services environment. Experience planning and executing office events. This role requires prior experience handling complex administrative responsibilities in a professional office environment.
• Legal Administrative Support (Required):
  Support legal administrative functions, including assisting with conflict check requests and new business intake documentation. Prior exposure to legal or professional services environments is a plus.
• Visitor, Meeting & Onboarding Coordination (Required):
  Serve as the first point of contact for clients and visitors, manage incoming deliveries, and support new hire onboarding. A polished, client‑service oriented presence and prior experience in a professional front‑office or reception setting are required.
• Task & Priority Management (Required):
  Manage multiple priorities simultaneously while maintaining accuracy, professionalism, discretion, and confidentiality. This role requires sound judgment, attention to detail, and the ability to operate independently in a fast‑paced environment.

Requirements

• College degree and minimum of 2 years’ secretarial or administrative experience in a related environment is required; 3 years’ legal experience is preferred.
• Intermediate‑advanced skill level in Microsoft Word, Outlook, Excel, PowerPoint and Adobe. Experience using Chrome River, Concur, InTapp, and iManage helpful.
• Experience working in a team‑oriented and collaborative environment.
• Demonstrated problem‑solving abilities.
• Demonstrated experience independently managing administrative processes, deadlines, and competing priorities.
• Proven ability to support C‑Level, senior professionals, or office/department leadership with minimal supervision.
• Strong organizational, communication, and time‑management skills.
• High level of professionalism, discretion, and commitment to confidentiality.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

To learn more about our firm, visit us at

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting‑edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k)-profit sharing, generous paid time off, and holidays.

Your well‑being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development.

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third‑party recruiters or agencies will not be considered. No phone inquiries, please.