Administrative Coordinator

11500 W Olympic Blvd #570
· Los Angeles, CA 90064

At Claris Health, we believe that every individual is a story worth cherishing - a story of hope, resilience, and the chance for a brighter future. For nearly 50 years, we ve stood beside individuals and families during some of the most vulnerable moments of their lives, offering not just medical care but meeting people where they are. We believe that every individual is worthy of love and deserving of whole-person care.

Growth at Claris isn’t just something we aim for - it’s what we do every day. Whether it’s our state-of-the-art Inglewood facility, our mobile clinics bringing care directly to underserved communities, or our Reality Check program empowering thousands of students, we’re breaking barriers to healthcare access.

At Claris, your ideas matter, your work is valued, and your impact is real.

Hours: Full-time, Non-Exempt

Location: Claris Headquarters, 11500 W. Olympic Blvd. #570, Los Angeles, CA

Reports to: Vice President of Operations

General Description:

Claris Health’s Administrative Coordinator provides overall support to the operations leadership and/or teams. Specific tasks include scheduling appointments, managing calendars, drafting and editing policies and procedures, preparing relevant committee and staff meeting agendas and notes, managing office logistics and supply ordering, recruiting and scheduling volunteers, preparing employee and volunteer files including ensuring that all necessary trainings have been completed, assisting with accreditation, city, and state licensing processes, and coordinating events for staff, clients, volunteers, and supporters.

Primary Responsibilities:

• Maintain accurate and confidential HR documentation, including employee files, licenses, and compliance records.
• Support recruitment by posting jobs, screening applicants, conducting reference checks, and assisting with interviews.
• Coordinate new hire onboarding and assist with staff training documentation.
• Research HR laws and regulations to ensure compliance with applicable policies.
• Assist with maintaining and updating the employee handbook in collaboration with HR/Operations and legal staff.
• Assist in developing training manuals and process documentation for departments and programs.
• Create, maintain, and improve organizational systems, policies, and procedures.
• Serve as staff liaison in committee meetings, ensuring that adopted policies are properly updated, documented, and distributed.
• Monitor compliance with accreditation, licensing, and safety requirements.
• Support staff engagement initiatives, including recognition, wellness, and team-building activities.

• Oversee program and service administrative tasks, including EHR updates, incident reports, and volunteer onboarding/offboarding.
• Provide administrative support to the VP of Operations, including board filings, meeting preparation, and coordination of staff events.
• When needed, serve as a scribe during staff, committee, and quality improvement meetings.
• Provide occasional logistical support to executive staff to enable them to focus on core responsibilities.

• Assist with the coordination and execution of seasonal events (including client and volunteer events), staff retreats, church speaking engagements, and fundraising events.
• Support event logistics, including booking venues, coordinating catering, managing supplies, arranging audiovisual needs, and overseeing event-day execution.
• Work closely with event staff and volunteers to ensure smooth operations and alignment with organizational standards.

• When needed, support stewardship efforts, including acknowledgment letters, special acknowledgments, and thank-you calls.
• Schedule donor tours, lunches, speaking engagements, interviews, and meetings for the CEO and executive team.
• Assist with preparation for donor meetings and advancement-related projects.
• Assist with the content and design production and distribution of donor and other community outreach publications and materials (electronic and print).
• Schedule various fundraising related meetings for the development team, including donor tours,…