Executive Assistant

Executive Assistant to CFO for Large Non-Profit in Los Angeles

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Job details

Salary $85,000 - $100,000 per year

We are a large Non‑Profit based out of Los Angeles.

• Retirement
• Health Insurance
• Room for Growth
• Team Environment

Our healthcare organization is seeking a highly organized, detail-oriented, and proactive Permanent Executive Assistant to support our senior leadership team. The ideal candidate will have a minimum of 5 years of experience in a similar role and a strong background in the healthcare industry. The Executive Assistant will be responsible for managing calendars, organizing files, scheduling appointments, coordinating conference calls, and arranging travel.

This role requires a high level of discretion, as the Executive Assistant will frequently handle confidential information. The successful candidate will be a self‑starter who thrives in a fast-paced environment and is able to manage multiple tasks simultaneously.

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events, including setting up conference calls and video conferences.
• Record, transcribe, and distribute meeting agendas and minutes.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including email and faxes.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Liaise with internal staff at all levels and interact with external clients and vendors.

• Minimum of 5 years of experience as an Executive Assistant or similar role.
• Previous experience in the healthcare industry is highly desirable.
• Exceptional organizational skills and attention to detail.
• Proven ability to handle confidential information with discretion.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Experience coordinating travel logistics, itinerary planning, and expense reporting.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

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