Quality Assurance Specialist III

Key Responsibilities

• Assisting with compliance tracking, field observations, and documentation while also supporting day‑to‑day operations through word and excel processing, meeting minutes, preparation of spreadsheets and presentations.
• Tracking timelines and responsibilities, database management, coordination with multiple departments, and providing technical assistance for special projects.
• The position plays a vital role in maintaining accurate records, facilitating oversight and performance assessments, and ensuring timely, high‑quality project delivery.

• Quality Assurance and Quality Control & Program Support:
  • Assist the Quality Control Department in monitoring compliance with Standard Operating Procedures, documenting best practices, and contributing to performance.
  • Support team members in verifying that SOP requirements are accurately portrayed and assist in gathering required information.
  • Analyze Quality Control processes to identify gaps and support corrective.
  • Demonstrates diplomacy, especially when following up on compliance issues or non‑conformance documentation.
• Reporting and Documentation:
  • Supports the preparation of monthly, quarterly, semi‑annual, and annual reports required for internal use, bond oversight, and performance audits where precision and professionalism are critical.
• Administrative and Coordination Functions:
  • Provide general and technical administrative support to the Quality Control Departments.
  • Strong interpersonal skills to interact professionally with project managers, contractors, inspectors, and other District departments.
  • Create accurate and concise meeting agendas, meeting minutes, and distribute.
  • Develop spreadsheets, presentations, and other tools to support Quality Assurance.
  • Assist in coordinating matters with project managers, design professionals, contractors, audit groups, and other departments.

• Contribute to the preparation of materials for executive team, auditors, and other stakeholders.
• Provide support for special projects and technical assignments.
• Perform other duties as assigned to ensure successful delivery of the program.

• 5 years of Administrative support experience.
• A 4‑Year College Degree.
• Excellent communication skills.
• Organization and information management.
• Experience with meeting minutes, spreadsheets, document organization, and electronic filing.
• Must be proficient with Microsoft suite, and Adobe PDF.
• Must have very strong organizational skills, interpersonal skills, poise, tact, and diplomacy.
• Ability to work in a fast‑paced environment and good multitasking skills.
• Quality Assurance/Quality Control experience.
• Architectural and Construction background.
• Audit experience.