Senior Administrative Analyst; Service Councils

Overview

Provides complex administrative, analytical, and/or budgetary support for an assigned department. This position supports all five Metro Service Councils by preparing agendas, minutes, meeting announcements, and reports; researching responses to Council inquiries; and providing support for other administrative tasks related to Service Council operations. May require driving to off-site locations several times a month.

• Plan and organize administrative functions and tasks relative to the activities or operations of a department
• Design, develop, and implement projects aligned with agency goals, policies, procedures, work requirements, and performance measures
• Conduct financial, administrative, policy, and organizational analyses; prepare analytical/forecasting reports; provide recommendations; and implement problem-solving measures
• Monitor projects and programs; track KPIs and trends
• Recommend strategies for process improvement; prepare justifications for staffing, facilities, equipment, production, and policy
• Conduct special projects and programs related to the department
• Represent Metro in meetings, committees, and conferences; conduct on-site meetings with public agencies, community organizations, contractors, vendors, consultants, and the public as assigned
• Advise management and staff regarding performance and funding matters
• Assist in development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending actions on budget variances
• Prepare recommendations for proposed expenditures of capital funds
• Prepare and submit requisitions and check requests
• Process confidential documents and maintain data
• Generate correspondence, reports, and presentations
• Coordinate staff to work as a team and coordinate activities with other departments

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions may require specialized experience in the area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to perform job-related essential functions

The following are preferred qualifications (not minimum requirements):

• Experience with Microsoft Office (Outlook, Word, PowerPoint)
• Experience interacting with elected officials, executives, and diverse communities
• Experience maintaining, archiving, proofreading, editing, and organizing files
• Experience operating Salesforce and/or Word Press and Zoom

Knowledge

• Theories, principles, and practices of public administration analysis and budgeting
• Data analytics
• Finance and budget
• Research and report preparation methods
• Office practices, procedures, methods, and equipment
• Mathematics and business statistics
• Applicable business software applications

Skill

• Performing complex analytic functions
• Business financial analysis
• Planning, coordinating, and prioritizing multiple projects
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity under pressure
• Communicating effectively orally and in writing
• Preparing comprehensive reports and correspondence
• Interacting professionally with Metro employees and external representatives

Ability

• Research, compile, and analyze complex data
• Meet tight deadlines
• Work independently
• Handle highly confidential information
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Coordinate staff to work as a team
• Read, write, speak, and understand English

• This job specification is not exhaustive of duties, responsibilities, or requirements
• Physical demands are representative of those required to perform essential functions
• Metro provides reasonable accommodation for individuals with disabilities
• Classification is at-will in certain employment categories
• Contributes to ensuring compliance with Equal Employment Opportunity (EEO) policies and programs

• Typical office setting
• Close exposure to computer monitors and video screens

• Sitting at a desk or table
• Operate a telephone or other telecommunications device
• Type and use a keyboard and mouse
• Communicate verbally in English