Executive Assistant

Benefits:
Eligible for Dental, Vision, Medical, 401(k)

We are seeking a highly organized and proactive Executive Assistant to support senior leadership and contribute to the smooth day-to-day operations of a fast-paced professional environment. This role requires discretion, strong judgment, and the ability to anticipate needs while managing multiple priorities.

• Manage complex calendars, including scheduling meetings, appointments, and events
• Provide comprehensive administrative support such as answering phones, greeting guests, and handling correspondence with professionalism
• Coordinate domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries
• Support senior leadership with a variety of administrative and operational tasks, including assistance related to compliance, reporting, and special projects
• Prepare, review, and submit expense reports in accordance with internal policies
• Organize and maintain digital and physical files, ensuring accuracy and accessibility
• Maintain data and records with precision, including CRM and reporting support
• Handle confidential and sensitive information with discretion
• Identify opportunities to improve workflows, efficiency, and productivity
• Collaborate cross-functionally to support internal initiatives and leadership priorities
• Oversee light office coordination tasks such as supplies, kitchen needs, and in-office meals
• Deliver a high level of service to internal and external stakeholders

• 4+ years of experience in an executive assistant or senior administrative role
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Working knowledge of Adobe tools
• Excellent organizational, time-management, and multitasking skills
• Strong written and verbal communication abilities
• Ability to work independently, anticipate needs, and exercise sound judgment
• High level of discretion, professionalism, and reliability