Administrative Specialist

- ** Communications Support** [all tasks are done on behalf of assigned attorneys]
* ** Manage Mail:
** Opens, sorts, prioritizes and distributes mail
* ** Phones:
** Backup for phone support
* ** Prepare for Meetings:
** Backup for reserving room setup, A/V setup and RSVP of attendees
* ** Calendar Management:
** Schedules/reschedules calendar items based on  incoming requests
- ** Manage Records Retention:
** Indexes files for offsite storage, recalls boxes from offsite storage, cleans up unused/unneeded files, organizes files for optimal recall ability and storage efficiency, updates matter pleading clips
- ** General Support:
** Other specific duties will be assigned depending on the department being supported
- ** Complete other duties as assigned:
** Completes other tasks as assigned
* A high school diploma is required.  A college degree or administrative assistant experience is preferred.
* Strong analytical and problem solving skills with attention to detail.
* The ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results. Produce accurate work while meeting time-sensitive deadlines.
* Strong communication, interpersonal skills, teamwork and customer service skills.
* Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm.

- ** Problem Solving:
** Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.

- ** Self-Development:
** Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.

- ** Organization and Time Management:
** Orderly in approach to work; able to plan and execute work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.

- ** Composure:
** Understands what triggers emotions and uses that knowledge to maintain a professional presence.### Munger, Tolles & Olson is one of the nation’s premier law firms. From Hollywood to Wall Street, our lawyers are tackling the most high-profile cases across a range of industries, and shaping the corporate landscape.### ### Our attorneys and clients recognize that talented, experienced business professionals are an integral part of any successful legal team.

Munger, Tolles & Olson has 200 attorneys and approximately 250 additional employees in business professional positions. Our firm provides an exciting and collaborative work environment as well as a competitive salary and benefits package to all eligible employees.### ### Munger, Tolles & Olson LLP is an equal opportunity employer, and does not discriminate on the basis of race, color, ethnicity, religion, religious creed, sex, gender, gender identity and expression, pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, veteran status, or any other characteristic protected by federal, state or local law.###

### Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.
* Munger, Tolles & Olson LLP respects your privacy and is committed to collecting, maintaining, and using personal information about you responsibly.  .
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