Administrative Assistant II

* Participates on project teams related to a range of operational or programmatic matters.
* Completes a broad variety of administrative tasks for the VP including managing an extremely active calendar of appointments, completing expense reports and invoices, and preparing correspondence that is at times highly confidential.
* Drafts original and routine correspondence for VP’s signature.
* Plans and prepares materials for team meetings including analysis of relevant client, service, and outcome data.
* Manages program team calendar and action items.
* Develops and maintains appropriate document filing systems and ensure compliance with records retention procedures.
* Develops relationships with key programmatic contacts, both internal and external.
* Able to handle sensitive information with the utmost confidentiality at all times.
* Completes a broad variety of administrative tasks for the VPPO including arranging complex and detailed travel plans, itineraries, and agendas, taking clear and concise minutes, and compiling documents for travel-related meetings.
* Creates and edits presentations, documents, and reports for the VPPO as required.
* 3+ years administrative experience, preferably with 2+ years supporting executive-level leadership
* Bachelor's degree from a four-year university preferred
* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly and timely with excellent attention to detail.
* Demonstrated proactive approaches to problem-solving with strong decision-making capability.
* Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
* Experience with facilitating meetings.
* Familiarity working with organizational budgets.
* Possesses a valid driver's license and state-required auto insurance.
* This position may require some travel to local worksites
* Ability to interact with a diverse level of persons service population with diplomacy and tact.
* Maintains patient privacy, including protecting confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.
* Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.
* Sensitivity to service population’s cultural and socioeconomic characteristics.
* Excellent verbal and written communication skills, including the ability to draft correspondence with and other communications quickly with minimal direction.
* Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year
* Excellent medical, dental, and vision insurance for eligible employees and qualified dependents
* 403b Retirement Plan with employer contribution for eligible employees
* Up to $4,500 in tuition reimbursement per calendar year
* Eligible for the Public Service Loan Forgiveness program
* Flexible Spending Account (FSA) & Health Savings Account (HSA)
* Employer paid Life and AD&D Insurance
* Voluntary Supplemental Insurance
* Opportunity for growth & advancement
* Professional development & continued training
* Team building & bonding through company sponsored events & activities
* Influenza immunization or declination
* COVID-19, MMR and Tdap immunizations
* Education verification
* Reference check
* Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services
* Drug and alcohol screening
* Tuberculosis screening

Children’s Institute (CII) believes that all children and families have boundless potential to achieve emotional well-being and educational success, which build pathways to economic mobility and lifelong health. Using a whole family, two-generation approach, CII offers education, counseling services, parenting support, convening spaces and enrichment programs in the community, at our early education centers, K-12 schools, and neighborhood hubs.

Our employees value passion, partnership, innovation and equity. If meaningful work and a vibrant culture are important to you, you're in the right place. Join our team and change the world!
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