Executive Assistant

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Email management, once trust is established
  • Includes deleting junk and spam and unsubscribing, reviewing prior days emails for any missed or responses in draft
• Scheduling meetings and calendar management, including confirming site visits and meetings with clients and prospects
• Including learning geolocations of the Los Angeles area
• Interfacing with staff members and clients
• Updating CRM (Hub Spot)
• Attending meetings virtually and taking notes
• Collections, following up on clients with past due balance (client will train)
• Updating internal reports and SOPs
• Assisting with projects as directed
• Assisting with travel
• Assisting with marketing and social media tasks, ability to write blogs is a nice to have

• 3 years of work experience including 1-2 years assisting an executive/owner in the US
• Computer/online savvy. Ability to use a variety of online applications including:
  Zoom, Google Suite and Office 365 tools (including Outlook).
• Intermediate skill for PC using google apps, Microsoft Office (Excel, Word, Power Point), and email tools.
• Strong Written and Oral English + interpersonal skills to communicate effectively
• Ability to problem solve
• Strong attention to detail / highly organized
• Committed to growth and learning
• Experience with Accounting/Bookkeeping is a nice to have
• Reliable, and proven track record to work night shift in Philippines

Monday Friday in one single shift, 9:00 AM PST - 6:00 PM PST. Note this is +15 or +16 Philippine time, which will be 12:00 AM PHT 9:00 AM in PHT during DST or 1:00 AM PHT 10:00 AM in PHT outside of DST.