Project Outreach Coordinator

Redwood Resources is a strategic consulting firm that partners with public agencies and engineering firms to deliver impactful outreach, workforce development, and community engagement programs. Our work prioritizes inclusion, equity, and measurable impact—especially in historically underserved communities.

We are looking for a Project Coordinator who is highly organized, detail-oriented, and thrives in dynamic, mission-driven environments. This individual will support and coordinate cross-functional initiatives, working closely with internal teams, clients, community-based organizations, and individual stakeholders across diverse communities. You are a doer, not a diva.

• Develop reports and forms, and spreadsheets to support projects and deliverables
• Create presentations in Canva, PowerPoint, etc.
• Organize data into professional-looking reports, documents, presentations, and spreadsheets
• Coordinate with internal and external stakeholders, community groups, etc.

• Coordinate outreach, logistics, and communications with internal teams, public agencies, subcontractors, and community partners
• Engage effectively with marginalized and underserved communities to ensure authentic and inclusive participation
• Schedule, track, and support project meetings, follow-ups, and stakeholder communications

• Create clear, polished documents, summaries, meeting notes, and project updates
• Build and maintain professional dashboards and spreadsheets using Excel and Google Sheets, including:
  Pivot tables, Conditional formatting, Data summaries, and charts

• Create and deploy surveys using Google Forms and Survey Monkey with logic-based (if-then) functionality
• Track responses, organize data, and prepare evaluation summaries.

• Build visual presentations using PowerPoint and Canva for both internal use and public-facing reports
• Assist with the creation of outreach and engagement materials, flyers, and toolkits

• Use Asana for task tracking, project timelines, and team collaboration.
• Proactively communicate progress, roadblocks, and next steps to leadership
• Deliver assignments on deadline with minimal oversight

• Have 3 years of experience in a similar role
• Enjoy working in a startup environment
• Resourceful
• Aligned with core values, including getting things done timely and responsively
• Bachelor’s degree in Public Policy, Communications
  , Urban Planning, or related field preferred
• 2+ years of experience in a coordination or administrative role, ideally with external partners or public-sector clients
• Strong command of:
  Google Workspace (Docs, Sheets, Slides, Forms), Microsoft Excel (advanced functions including pivot tables & formulas), PowerPoint & Canva
• Survey Monkey or similar survey platforms
• Asana or similar project management tools
• Exceptional written and verbal communication skills
• Self-starter with a high sense of ownership, pride in work, and a drive for excellence
• Ability to prioritize tasks across multiple projects and adjust to shifting priorities
• Comfort working with diverse communities and stakeholders with professionalism, humility, and cultural awareness

• You love getting things done and making things better
• You care about equity, community voice, and making systems more inclusive
• You’re a builder of processes, tools, and systems—and you’re excited to grow with a company on the rise
• You double-check your work and take pride in the details most others overlook

$30 - $45 hourly

Our company is focused on creating a livelihood for those underrepresented, marginalized, and yet just as qualified. We do this through the programs we design, manage, and implement, like Mentor-Protege programs, Common Workforce Development programs, community outreach, or stakeholder engagement type of programs. Our core values are: