Administrative Assistant
Job in
Los Angeles, Los Angeles County, California, 90046, USA
Listed on 2026-01-06
Listing for:
PACER GROUP
Full Time
position Listed on 2026-01-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Job Title:
Administrative Assistant
Location:
West Hollywood, CA (90048)
Duration: 15 Weeks
Shift: Day Shift (08:00 AM - 04:30 PM), Monday to Friday
Job Summary:
We are seeking a dedicated and organized Front Office Coordinator to join our team. The successful candidate will be responsible for supporting the front office operations, managing high-volume phone traffic, and ensuring smooth daily activities within a busy medical environment.
Key Responsibilities:
Administrative Support
- Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring optimal time management for the executives
- Screen and prioritize emails, calls, and correspondence, responding when appropriate on behalf of the executives.
- Prepare, proofread, and edit confidential reports, presentations, and communications.
- Handle document management, including filing, retrieval, and organization of critical materials.
- Plan and coordinate high-level meetings, ensuring agendas, materials, and logistics are prepared in advance.
- Attend and take detailed minutes in meetings, tracking action items and following up on deadlines.
- Liaise with internal departments and external stakeholders to facilitate communication and collaboration.
- Manage and safeguard highly sensitive information, exercising sound judgment in all interactions.
- Act as a trusted point of contact between the executives and key stakeholders, always maintaining professionalism.
- Ensure compliance with company policies, legal standards, and best practices for handling confidential data.
- Assist with special projects, strategic initiatives, and high-priority assignments as directed.
- Conduct research and prepare briefing materials for the executives on key topics
- Maintain an organized workflow by identifying process improvements and ensuring efficiency in administrative tasks.
Required Experience:
- Minimum of 4-5 years of executive assistant or high-level administrative experience, preferably supporting C-suite executives.
- Discretion & Trustworthiness:
Demonstrated ability to handle confidential and sensitive matters with absolute integrity. - Independence & Initiative:
Ability to work autonomously, anticipate needs, and proactively solve problems. - Communication:
Strong verbal and written communication skills, with the ability to interact professionally at all levels. - Technical
Skills:
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant business software. - Organization & Attention to Detail:
Exceptional ability to multitask, prioritize tasks, and maintain meticulous records. - Interpersonal
Skills:
Professional demeanor with excellent relationship-building abilities.
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